VP, Experiential Production

VaynerX; New York (NY); On-site; USD 180,000 - 260,000; Full time

Job summary

VaynerX is seeking a Senior Experiential Producer (VP) to lead the end-to-end execution of high-profile events and activations in New York.

The role requires managing cross-functional teams, vendors, budgets, and on-site logistics to deliver world-class experiences that meet client objectives and drive business results.

Qualifications

• Proven experience in planning and executing large-scale events.
• Experience managing third-party agencies and vendors.
• Ability to manage multiple events across stakeholders and timelines.
• Strong budget management and cost control.
• Excellent communicator and relationship-builder with senior stakeholders.

Responsibilities

• Participate in project planning and status meetings.
• Coordinate cross-functional teams to ensure high-quality production.
• Identify, hire and manage vendors, contracts and deliverables.
• Develop timelines, run of show, budgets and reconciliations.
• Oversee on-site event logistics and execution.
• Lead day-to-day client relationships and communications.
• Drive innovative activations aligned with client objectives.
• Mentor mid-level managers and foster team growth.

Skills

Event planning

Vendor management

Budget management

Cross-functional leadership

Client relations

Strategic thinking

Job description

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017,

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company is home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Tingley Lane Trading, and VaynerSpeakers.

About Vaynermedia

VaynerMedia is a global integrated creative and media agency, built for today's consumers. As the Modern Agency of Record, it understands the nuances of today's attention landscape, empowering brands to win attention, drive relevance, and deliver business results. Founded in 2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide, including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles, Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part of the VaynerX family of companies.

Senior Experiential Producer (VP)

• Participate in and contribute to project planning/development meetings and internal/external status meetings.
• Work cross-functionally to ensure the highest quality and smoothest operation of the overall production – from brief, through pre-production and onsite execution.
• Help identify appropriate outside vendors, (per event scope/type), request and negotiate bids, select, hire and manage vendors & vendor contracts, payments and deliverables; monitor and evaluate vendor performance.
• Works with internal stakeholders to deliver breakthrough ideas that deliver against client objectives
• Oversees all Event Production needs to ensure world-class execution
• Work with clients, vendors, and internal teams to ensure consistent & comprehensive communication
• Facilitate creative approval process (i.e. renderings, specs, signage, POS, etc.)
• Develop & manage timelines, run of show, budgets & reconciliation
• On-site event logistics management & execution
• Serve as the primary day-to-day lead for all assigned events, managing all logistics including venue contracting, F&B, staffing, décor, security, check-in, and on-site execution
• Assists management team in operational aspects (i.e., manage finances, staffing, team bandwidth, HR, culture and training)
• Supports the development of processes and procedures that enable smooth collaboration amongst internal and external partners.
• Resource for trouble-shooting and problem-solving. Supervises mid-level Managers.
• Creates and fosters a strong creative culture with a focus on the growth and development of the team.
• Demonstrates strong thought leadership, keeping ahead of trends and providing proactive inspiration and recommendations.
• Builds and maintains strategic relationships with key/potential clients and key third parties/vendors.
• Makes timely, informed decisions that consider the facts, goals, constraints, and risks.
• Applies ‘planning’ theory as a critical thinker daily, identifies and exploits strategic opportunities.
• Acts as a strategic partner for senior-level clients, shaping their strategy.
• Builds and maintains strategic relationships that benefit the organization and support business goals.
• Advises clients at the most senior level and is viewed as a true Experiential expert to clients based on their strategic approach and mindset.
• Leads their area in pitches based on in-depth industry knowledge and innovative strategies.
• Delivers innovative activations and/or strategy that creates new offerings and improves existing processes.
  
  

Requirements

• Experience in event planning and execution, with demonstrated experience managing a diverse portfolio of event types and sizes
• Proven experience managing third-party event agencies — including briefing, overseeing production, and holding external partners accountable to outcomes
• Proven ability to manage multiple events simultaneously across different stakeholder groups, timelines, and complexity levels
• Strong budget management skills with a track record of delivering high-quality experiences within cost parameters
• Excellent communicator and relationship-builder — comfortable working across a wide range of internal partners, external vendors, agencies, and senior stakeholders
• Highly resourceful and self-sufficient
• Highly detail-oriented with strong organizational skills and the ability to manage complex logistics without losing sight of the bigger picture
• Calm and decisive under pressure — able to adapt quickly and make confident decisions in fast-moving, high-stakes environments
• Establishes themselves as an expert voice in the industry, influencing trends and best practices.