Mail Room Clerk – Recorder’s Office (0826)

Coconino County Sheriff's Office (Patrol)

Flagstaff (AZ)

On-site

USD 32,000 - 42,000

Full time

14 days+

Application generator

A complete application in a minute — tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Health Care Insurance

Dental Plan

Vision Plan

Group Life Insurance

Sick Leave

Vacation/Annual Leave

Arizona State Retirement System

Employee Assistance Program

On-going Training Opportunities

Free bus transportation/ EcoPass bus ?

Job summary

Coconino County Sheriff's Office (Patrol) is seeking a Mail Center Clerk to process and sort mail for all County Departments, operate postage equipment, and support daily office operations, including BRM reporting and filing.

The ideal candidate will have experience in a Mail Center, be proficient with Microsoft Office (Outlook included), possess strong data entry and customer service skills, and be able to lift up to 50 lbs.

Qualifications

Two years clerical or administrative experience in the subject area.
Equivalent combination of education, training and experience acceptable.
Must pass background check.

Responsibilities

Process and sort incoming and outgoing mail for all County Departments.
Track the receiving of special mail from FedEx, UPS and USPS.
Assist with BRM postage reporting and monthly expense reports.
Assist departments with folding and inserting documents and maintain records.
Maintain filing systems and answer questions about departmental rules.

Skills

Microsoft Office Suite

Customer service

Data entry

Attention to detail

Team player

Mail handling

Education

High school diploma or equivalent

Tools

Postage machines

Job description

Nature of Work

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Typical Duties

(Illustrative Only)

Process and sort incoming and outgoing mail for all County Departments
Track the receiving of special mail from FedEx, UPS and USPS
Assist with counting ballots received in the mail and reconcile with BRM postage reporting
Prepare a monthly postage expense report of department charges
Assist the departments with folding and inserting documents using the folding machine
Prepares reports and maintains records
Maintains control and assures availability of files and other materials
Establishes and maintains complex filing systems
Answers questions requiring knowledge of departmental rules and procedures
Exercises discretion and judgment on minor administrative decisions
Processes and distributes confidential and sensitive documents
May oversee and train staff as assigned
May maintain department budget accounting records
May answer and route incoming phone calls

The essential functions of this position include but are not limited to: driving to deliver mail to the post office; standing and walking to distribute mail; working with co-workers and others sorting and distributing mail; repetitive hand/wrist motion manipulating mail and documents and assisting Recorder Voter Services staff with daily office operations; must be able to effectively handle lifting up to 50 lbs.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Two years’ experience in performing clerical or administrative work within subject area; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Additional Requirements

Must successfully pass a background check.

The Ideal Candidate will have experience working in a Mail Center and using a commercial postage machine, experience using Microsoft Office Suite including Outlook, and is a team player with excellent customer service and data entry skills.

Preferred Qualifications

Professional experience working in a Mail Center with various postage machines and mailing products
Customer service experience
Microsoft Office Suite, including Outlook experience
Demonstrates accuracy and attention to detail
Being able to effectively lift up to 50 lbs.

This position is safety sensitive.

This position is non-exempt from overtime.

Knowledge, Skills And Abilities

Considerable knowledge of:

Business English, spelling and arithmetic, punctuation, and grammar
Office practices and procedures

Skill in:

Use of computer systems, Microsoft Suite, and other office machines
Report preparation

Ability to:

Compose correspondence dealing with technical and complex matters
Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
Prioritize, plan and carry out assignments
Work safely and support the culture of workplace safety
Establish and maintain effective working relationships with employees, other agencies and the public
Follow written and verbal instructions
Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits

package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)