Volunteer Program Assistant--Part-Time

Kids for the Future; Lebanon (OH); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Paid time off

National holidays

403(b) retirement plan

Job summary

Warren County Community Services, Inc. seeks a part-time Volunteer Program Assistant to support the Volunteer Programs Manager in the Literacy Connections program, focusing on adult basic education and ESL.

Responsibilities include database and calendar management, student/tutor communications, placement support, and inventory. Some outreach and meetings coordination in Warren County are included.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Salesforce experience preferred but not required.
• Flexible schedule for attending community events and outreach activities.

Responsibilities

• Maintain a database for tracking students, tutor volunteers, and program materials.
• Process monthly calendars and input hours in the database.
• Keep regular correspondence with students, tutors, and volunteers; assist with contacting individuals and ensuring program details are communicated effectively.
• Assist the Volunteer Programs Manager with student/tutor placement and dispositioning cases after they are closed.
• Maintain program files and documents.
• Greet and welcome students and tutors, provide information about the program, and help coordinate meetings.
• Maintain program inventory, order, and replenish supplies as necessary.
• Other duties as assigned to support the program such as dropping off program materials to library systems in Warren County or conducting intake sessions with new tutor volunteers.
• This role reports to the Volunteer Programs Manager.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time management

Analytical skills

MS Office proficiency

Salesforce experience

Outreach coordination

Education

High school diploma

2+ years related experience

Tools

Microsoft Office Suite

Salesforce

Job description

• Location 645 Oak St.,Lebanon, OH, 45036,United States
• Employee Type PT Non-Exempt
• Required Degree High school
• Manage Others No

Description

The part-time Volunteer Program Assistant will aid the Volunteer Programs Manager with the day-to-day operations of the Literacy Connections program, including various administrative duties. The program focuses on adult basic education and English as a second language skills. This paid role will involve work that will occur during normal business hours and occasional evenings or weekends throughout the year, potentially.

• Maintain a database for tracking students, tutor volunteers, and program materials.
• Process monthly calendars and input hours in the database.
• Keep regular correspondence with students, tutors, and volunteers; assist with contacting individuals and ensuring program details are communicated effectively.
• Assist the Volunteer Programs Manager with student/tutor placement and dispositioning cases after they are closed.
• Maintain program files and documents.
• Greet and welcome students and tutors, provide information about the program, and help coordinate meetings.
• Maintain program inventory, order, and replenish supplies as necessary.
• Other duties as assigned to support the program such as dropping off program materials to library systems in Warren County or conducting intake sessions with new tutor volunteers.
• This role reports to the Volunteer Programs Manager.

Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Salesforce experience preferred but not required.
• Flexible schedule for attending community events and engaging in outreach activities, as needed.

Education and Experience

• High school diploma or equivalent.
• At least two years of related experience is required.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Summary

Part-time benefits include: paid time off and national holidays and ability to participate in agency's 403 (B) retirement plan.

Warren County Community Services, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

All your information will be kept confidential according to EEO guidelines.