Volunteer Coordinator

Mainemuseums; Virginia (MN); Hybrid; USD 28,929 - 33,062; Part time

Job summary

A nonprofit organization dedicated to maritime heritage seeks a part-time Volunteer Coordinator in Virginia, Minnesota. The role involves building and supporting a strong volunteer corps, focusing on recruiting, training, and coordinating volunteers for various activities. Applicants should possess strong organizational skills and excellent communication abilities. This position requires working both remotely and on-site, with flexible hours and an emphasis on positive volunteer experiences. Compensation ranges from $21 to $24 per hour depending on experience.

Qualifications

• Strong organizational and scheduling skills are essential.
• Excellent communication and interpersonal skills required.
• Ability to work independently and collaboratively is necessary.

Responsibilities

• Recruit volunteers for all Maine’s First Ship needs.
• Coordinate volunteer onboarding, orientation, and paperwork.
• Maintain accurate volunteer records and hours tracking.

Skills

Strong organizational and scheduling skills

Excellent communication and interpersonal skills

Ability to work independently and collaboratively

Comfort with basic administrative tracking tools

Interest in maritime history or community-based nonprofits

Job description

Maine’s First Ship is a nonprofit organization dedicated to preserving and sharing Maine’s maritime heritage through the replica of the 1607 pinnace Virginia, hands‑on education, and community engagement. Volunteers are at the heart of our work, supporting programs on the vessel, at the Freight Shed, and throughout the community.

Position Overview

The Volunteer Coordinator is responsible for building, supporting, and sustaining a strong, engaged volunteer corps for Maine’s First Ship. This part‑time, year‑round position focuses on recruiting, training, scheduling, and retaining volunteers across all MFS activities, while fostering a positive, organized, and welcoming volunteer experience.

This role works closely with the Executive Director and program staff and serves as the primary point of contact for volunteers.

Status: Part‑time, year‑round

Hours: Approximately 500 hours annually

Most months: ~10 hours per month

Peak season (June–August): approximately 15–22 hours per week

Compensation: $21–$24 per hour, depending on experience

Start Date: April 2026

Key Responsibilities

• Recruit volunteers for all MFS needs, including vessel‑based activities, Freight Shed operations, events, education programs, and special projects
• Serve as the primary point of contact for prospective volunteers
• Coordinate volunteer onboarding, orientation, and required paperwork

Training & Support

• Coordinate and support volunteer training, in collaboration with staff and experienced volunteers
• Ensure volunteers understand their roles, expectations, and safety requirements
• Provide ongoing support, communication, and problem‑solving to ensure positive volunteer experiences

Scheduling & Coordination

Schedule all volunteers across MFS activities, including:

• Vessel‑based programs
• Freight Shed operations
• Events and public programs
• Task‑and‑project‑based volunteer work

Maintain clear, accurate schedules and communicate updates in a timely manner

Develop and implement strategies to retain volunteers and build long‑term engagement

Coordinate volunteer recognition efforts, including appreciation events, acknowledgments, and milestones

Purchase and manage volunteer swag and recognition items within established budgets

Administrative & Tracking Duties

• Maintain accurate volunteer records, hours tracking, and participation data
• Support light administrative reporting related to volunteer engagement and impact
• Assist with volunteer‑related communications, including emails and updates
• Contribute to volunteer‑focused social media content in coordination with staff
• Create events that recruit and retain volunteers

Qualifications

• Strong organizational and scheduling skills
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively
• Comfort with basic administrative tracking tools and scheduling systems
• Interest in maritime history, education, or community‑based nonprofits is a plus
• Combination of remote work and on‑site presence in Bath, Maine
• Seasonal, flexible schedule with increased hours during summer months
• Some evenings and weekends required during peak season and events
• On site seasonally three days a week to support customer experience

How to Apply

Applications will be accepted beginning March 2026.

Please email a letter of interest and resume to.

Maine’s First Ship is an equal opportunity employer and welcomes applicants from all backgrounds who share our mission and values.