Visual Communications Assistant

FASTSIGNS Parker/Castle Rock; Pompano Beach (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

FASTSIGNS Parker/Castle Rock in Florida is seeking a Visual Communications Assistant to support center operations under general direction. The role involves answering phones, handling clerical tasks, assisting the sales team, maintaining a clean showroom, and supporting accounting and purchasing activities.

You will assist the Visual Communications Expert with pricing, shipping updates, and minor project follow-up, and serve as a production backup when needed.

Responsibilities

• Answer the phone and direct callers to the appropriate individual.
• Copy and file documents, work orders, estimates, invoices, etc.
• Assist the sales team with customer communications, order pickups, and related tasks.
• Maintain store appearance and in-store merchandising.
• Assist accounting with aging reports, statements, and banking tasks.
• Order and manage office supplies and ensure equipment has necessary paper and supplies.
• Support Visual Communications Expert with pricing, shipping updates, and minor project tasks.
• Serve as a production backup when needed.
• Input data, fax, mail, copy and file; manage incoming emails.

Job description

Under general direction, the Visual Communications Assistant assists the Center Manager/Franchise Partner in the administration of daily center operations.

Responsibilities

• Answer the phone and direct callers to the appropriate individual.
• Copy and file documents, work orders, estimates, invoices, etc., as needed.
• Assist the sales team as needed (i.e.: by contacting customers when orders are ready for pickup, labeling and mailing marketing materials and follow‑up letters when requested, delivering orders when needed, making competitive “shopping” calls, etc.).
• Maintain store appearance by vacuuming, emptying trash cans, cleaning counters and windows, straightening showroom, update in-store merchandising and keeping area neat.
• Assist accounting by printing and calling the aging report customers, printing and mailing statements, making bank runs, and if requested, posting checks.
• Order and manage office supplies; make sure departmental needs are met, that postage meter has postage, copier and FAX machine have paper, etc.
• Assist Visual Communications Expert as needed (i.e.: contact vendors for pricing, shipping updates, minor project management, estimate follow‑up, and customer services needs)
• Serve as a production backup when needed.
• Input data, fax, mail, copy and file. Manage incoming emails and redirect to appropriate staff member.

Participate in and practice the FASTSIGNS sales mentality of “Everybody Sells”. Constantly be looking for sales opportunities for the center. Serve as a backup for answering the phone if the franchise partner, manager and sales/service employees are busy assisting other customers. Assist at the front counter as needed. Understand the sales process enough to consult with customers to determine project needs and solutions.

At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.