Visual Arts & Design Office & Facilities Specialist

Salt Lake Community College (UT); Murray (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

Salt Lake Community College (UT) seeks an office support specialist to provide administrative and front-line services for the Division of Visual Art & Design. The role involves answering phones, greeting visitors, directing inquiries, and maintaining division records and textbooks.

The position requires a high school diploma or equivalent, with some college and at least one year in office or customer service settings.

Qualifications

• High school diploma or equivalent.
• Some college.
• 1 year of experience working in an office and/or customer service setting.

Responsibilities

• Answering Division phone calls
• Maintaining a physical presence on campus when required
• Directing and assisting walk‑in traffic
• Fielding student, staff and faculty inquiries
• Communicating effectively through oral and written communication
• Creating and maintaining various documents and records
• Assisting with bookkeeping and accounting records/reports
• Assisting with personnel training initiatives and related records
• Tracking and ordering textbook inventories
• Facilitating student registration exceptions
• Managing and arranging display cases of student artwork
• Displaying announcements and advertisements for upcoming event
• Assisting with the annual student art showcase and other events
• Taking meeting minutes
• Filing Division documents, both electronically and physical
• Safeguarding confidential information
• Assisting with inventory of computers and office equipment
• Handling and distributing mail
• Updating and maintaining Division documents
• Maintaining/straightening assigned art classrooms/labs
• Reporting general Visual Art & Design facility problems
• Performing simple equipment and furniture repairs/replacements
• Performing other duties as needed and assigned
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities

Skills

Customer service

Communication

Record-keeping

Office administration

Inventory management

Event support

Education

High school diploma or equivalent

Some college

Job description

Salt Lake Community College (UT) seeks an office support specialist to provide administrative and front-line services for the Division of Visual Art & Design. The role involves answering phones, greeting visitors, directing inquiries, and maintaining division records and textbooks.

The position requires a high school diploma or equivalent, with some college and at least one year in office or customer service settings.