VISTA - Licensing Specialist

Jobgether; United States; On-site; USD 25,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan with matching

Paid time off

Paid parental leave

Tuition reimbursement

Remote work

Job summary

Jobgether is seeking a VISTA - Licensing Specialist in the United States for a remote, full-time role. The candidate will research state licensing requirements, coordinate documentation, and maintain relationships with licensing boards to facilitate efficient licensure.

The role emphasizes administrative precision, customer service, research capabilities, and proactive problem-solving, with opportunities to grow in the healthcare staffing field.

Qualifications

• Minimum high school diploma; an Associate's or Bachelor's degree is preferred.
• At least 2 years of customer service experience is preferred.
• Proficient with Microsoft Office and quick to learn proprietary software.
• Strong organization and meticulous attention to detail with deadlines.
• Excellent written and verbal communication with a customer-service mindset.
• Ability to follow procedures and adapt to changing priorities.

Responsibilities

• Manage licensing activities for medical professionals with speed and accuracy.
• Research state licensing requirements and necessary documentation online.
• Build and maintain relationships with state licensing boards.
• Ensure licensing work is proactive and aligns with team guidelines.
• Provide timely updates on progress and potential issues.
• Organize workload to meet deadlines using internal software.

Skills

Customer service

Microsoft Office

Attention to detail

Organizational skills

Communication

Adaptability

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Internal systems

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a VISTA - Licensing Specialist based in the United States.

This role plays a critical part in helping medical professionals obtain state licences efficiently and accurately.

You’ll research licensing requirements, coordinate documentation, and maintain strong relationships with licensing boards.

The position combines administrative precision, customer service, research, and proactive problem-solving.

You’ll communicate regularly with healthcare professionals and internal teams, keeping stakeholders informed throughout the process.

Success requires strong organization, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

You’ll also have opportunities to expand your knowledge of the healthcare staffing industry and contribute to team initiatives.

This is a remote, full-time opportunity with a collaborative environment focused on quality, responsiveness, and continuous learning.

Accountabilities

• Manage licensing activities for medical professionals while meeting tight deadlines and maintaining a high level of speed and accuracy.
• Gather information and conduct online research into state-specific licensing requirements and documentation.
• Build and maintain professional relationships with state licensing boards to facilitate efficient licensure.
• Ensure all licensing activities are completed proactively and in accordance with established team guidelines and processes.
• Provide timely, professional customer service through written and verbal communication with medical professionals and internal sales teams.
• Deliver consistent and thorough updates on licensing progress, requirements, and potential issues.
• Prioritize and organize workload using internal software and systems to ensure deadlines and performance expectations are met.
• Maintain complete, accurate, and up-to-date records of licensing activities and communications.
• Provide backup and support to other team members when needed, including helping address interim staffing gaps.
• Participate in special projects and other assignments while identifying opportunities to improve processes and solve problems in innovative ways.

Requirements

• High school diploma or equivalent required; an Associate’s or Bachelor’s degree is preferred.
• At least 2 years of customer service experience is preferred.
• Proficiency with Microsoft Office Suite and the ability to quickly learn proprietary software and internal systems.
• Strong organizational skills and exceptional attention to detail, with the ability to manage multiple priorities and meet demanding deadlines.
• Excellent written and verbal communication skills, with a professional and approachable customer-service mindset.
• Ability to work accurately and thoroughly while following established procedures and performance standards.
• Strong adaptability and willingness to respond effectively to changing priorities and workplace needs.
• Ability to exercise sound judgment, make critical decisions, and seek direction when appropriate.
• Proactive, self-motivated approach with a willingness to identify innovative solutions to challenges and opportunities.
• Interest in developing knowledge of the locum tenens and healthcare staffing industry, including market and competitive trends.
• Willingness to participate in training, classes, professional development, and learning opportunities.
• Ability to understand and consistently meet defined performance metrics and productivity expectations.

Benefits

• Competitive hourly compensation of $18.27-$22.40.
• Health, dental, and vision insurance.
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
• Company-paid life insurance.
• 401(k) plan with discretionary employer matching.
• Paid time off.
• Paid parental leave.
• Tuition reimbursement.
• Full-time remote work opportunity.
• Opportunities for professional development and continued learning.

Data Privacy Notice

By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.