Visa Executive — Documentation

EXPLERA VACATIONS PRIVATE LIMITED; Indiana (PA); On-site; USD 3,000 - 5,000; Full time

Benefits offered by this job

Fixed salary as per experience (disl.

Discounted personal travel & familiari

Training on live systems (GDS, visa)

Growth path in a 15+ year IATA company

Job summary

EXPLERA VACATIONS PRIVATE LIMITED is hiring a Visa Executive — Documentation for a full-time, in-house role based in Surat. You will own visa files end to end, from e-visas to embassy submissions, ensuring high-quality documentation and timely updates to travellers.

The role requires 1–2 years in visa processing or documentation-heavy environments, meticulous attention to detail, and strong written English.

Qualifications

• Graduate in any stream; strong written English mandatory.
• 1–2 years in visa processing or documentation-heavy roles.
• Meticulous attention to detail required.
• Strong written English for letters and communication.

Responsibilities

• Prepare complete visa files: forms, financials, cover letters, itineraries and appointments
• Track each application to decision and keep travellers informed at every step
• Maintain up-to-date knowledge of country rules, fees and processing times
• Coordinate VFS/embassy appointments and biometric schedules

Skills

Meticulous attention to detail

Written English for cover letters

Deadline management

Prior VFS/embassy experience

Strong written English

Education

Graduate in any stream

Tools

VFS Global / embassy e-visa portals

Job description

Quick summary:

Explera Vacations is hiring a Visa Executive — Documentation (full-time

• In-house
• Surat). Own visa files end to end — e-visas to embassy submissions — for every country we serve, with the documentation quality that keeps our approval rates high. To apply, email your resume to [e-mail] with the subject “Application: Visa Executive — Documentation”.

What you’ll do

• Prepare complete visa files: forms, financials, cover letters, itineraries and appointments
• Track each application to decision and keep travellers informed at every step
• Maintain up-to-date knowledge of country rules, fees and processing times
• Coordinate VFS/embassy appointments and biometric schedules

Requirements & Skills

• Meticulous attention to detail
• Written English for cover letters
• Deadline management
• Prior VFS/embassy experience a strong plus
• Graduate in any stream; strong written English mandatory

What you get

• Fixed salary + performance incentives (disclosed at offer stage)
• Discounted personal travel & familiarisation trips as you grow
• Training on live systems (GDS, visa portals, booking tools)
• Growth path within a 15+ year IATA-certified company

How to apply

• Email [e-mail] with the subject “Application: Visa Executive — Documentation” — clicking the address prefills it for you.
• Attach your resume (PDF preferred), plus 2–3 lines on why this role.
• Shortlisted candidates hear back within 5 working days for a phone/Meet conversation, then a small role-relevant task, then the offer.

Applications are accepted by email only — there is no form, portal or walk-in process. This keeps every application in one reviewed queue.

Role specifications

• Opportunity type Full-time
• Work mode In-house
• Surat
• Department Visa
• Experience 1–2 years in visa processing or documentation-heavy roles
• Education Graduate in any stream; strong written English mandatory
• Languages English (written & spoken)
• Tools & systems VFS Global / embassy e-visa portals
• PDF & document toolingGoogle Workspace
• Checklist-driven file tracking
• Work hours Mon–Sat, 10:00–19:00 IST
• Surat office
• Compensation Fixed salary as per experience (disclosed at offer stage)

Posted 2026-07-15

Applications close 2027-01-15