Virtual Operations Assistant

State of Missouri; Jefferson City (MO); On-site; USD 35,000 - 43,000; Full time

Job summary

The Missouri Department of Elementary and Secondary Education is seeking an Administrative Assistant to support the Division of Learning Services, Office of Quality Schools. This role ensures efficient operations and accurate communications from 205 Jefferson St., Jefferson City, MO.

An ideal candidate will have a high school diploma and at least three years in administrative support, with strong written communication and office software proficiency.

Qualifications

• Possession of a high school diploma or equivalency and three years’ experience as an administrative assistant, with the ability to manage a fast-paced office and provide excellent customer service experiences.

Responsibilities

• Provide administrative support to ensure operations are efficient and communication is accurate.
• Support the operation of the section and related staff.
• Perform and manage multiple assignments in a fast-paced environment with minimal supervision.
• Generate and proofread correspondence, reports, and other documents for staff, districts and the public.
• Process invoices and track expenditures and MOCAP-related costs.
• Review, process, and submit contractor invoices and time sheets.

Skills

Administrative support

Customer service

Written communication

Office management tools

Education

High school diploma or equivalent

Tools

Office software

Job description

Salary: $38,640

Job Posting Number: 3530003086

Salary: $38,640

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

Job Location: This position will be located at 205 Jefferson St., Jefferson City, MO 65101.

Why you’ll love this position:

Within the Division of Learning Services, the Office of Quality Schools works to manage the Missouri School Improvement Program (MSIP), the state’s accreditation system for public school districts. This office also administers a wide range of state- and federally funded programs that assist local schools (Title I, Title III and other federal programs), charter and other innovative schools, as well as developing a statewide system of support for schools, communities and families. Schools also are provided assistance on federal and state-developed improvement initiatives which are coordinated with other state and regional services.

• Provide administrative support to ensure that operations are efficient and communication is accurate.
• Support the operation of the section, one Virtual Learning Administrator, including the Virtual Learning Administrator, Virtual Instruction Supervisor, and contracted counselors.
• Perform and manage multiple assignments in a fast-paced environment with minimal supervision.
• Generate and proofread correspondence, reports, and other documents for staff, school districts and the public to ensure accuracy before forwarding, routing and/or processing.
• Generate and process section forms and expenditure and invoice documents for the section in addition to managing office supplies. These include, but are not limited to, the processing of the following:
• Departmental Purchase Requisitions;
• State Printing Requisitions;
• Out of State Travel Authorizations;
• MoDoc reports; and,
• DESE invoice forms.
• Process invoices and track Missouri Course Access and Virtual School Program (MOCAP) expenditures.
• Review, process, and submit contractor invoices and time sheets to ensure accuracy.
• Demonstrate regular, reliable and engaged attendance.

Minimum Qualifications

• Possession of a high school diploma or equivalency, and three years’ experience as an administrative assistant, demonstrating the ability to manage a fast-paced office and provide excellent customer service experiences, skilled production and review of accurate written communication for publication in print and media forms, proficiency in office management tools and software, school enrollment services, or closely related experience.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Equal Opportunity and Affined Action Employer:

Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at [phone], through Missouri Relay System at [phone], or via email at [e-mail].

Notice of Non-Discrimination:

The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Director of Civil Rights Compliance and MOA Coordinator (Title VI/Title VII/Title IX/504/ADA/ADAAA/Age Act/GINA/USDA Title VI), 2nd Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-522-1775 or TTY 800-735-2966; fax number 573-522-4883; email [e-mail].

To Our Applicants with Disabilities:

For assistance with any phase of the Department process, please notify the Director of Human Resources at [phone]. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service [phone].