Virtual Executive Assistant

Team Delegate, LLC; Dallas (TX); On-site; USD 34,440 - 48,216; Part time

Job summary

A leading virtual assistance company is seeking a remote executive assistant with at least five years of experience. The role encompasses managing schedules, coordinating travel, and providing client support. Ideal candidates are proactive, detail-oriented, and have strong communication skills. Must be equipped with a home office, including MS Office 365 and high-speed internet. Applicants residing in certain states will not be considered. This is a 1099 contractor position requiring availability during business hours.

Qualifications

• 5+ years as an administrative or executive assistant is required.
• Fully equipped home office including MS Office 365 and high-speed internet.
• Strong proficiency with cloud-based tools is essential.

Responsibilities

• Manage calendars and scheduling efficiently.
• Coordinate travel arrangements, including accommodations.
• Provide excellent client care and support.
• Assist with light event planning and coordination.

Skills

Proactive work ethic

Attention to detail

Strong written communication skills

Excellent customer service skills

Strong organizational skills

Tools

MS Office 365

Google Workspace

Project management software

Job description

Overview

Team Delegate, LLC is a leading provider of virtual executive assistant services. Founded in 2019, our company is backed by over 20 years of industry expertise from our Founder. We proudly support small business owners and entrepreneurs by offering remote executive assistance that allows them to focus on strategic growth rather than administrative tasks. Our mission is to empower clients to concentrate on the big picture by handling the details that keep their businesses running smoothly. At Team Delegate, we foster a fun, professional, and growth-oriented work culture, valuing our team members and their professional development. Though our team is fully remote, we deeply value collaboration and time spent together.

We are seeking proactive, tech-savvy virtual executive assistants to join our expanding team. If you\'re an exceptional executive assistant seeking a flexible work schedule, we’d love to hear from you!

This is a remote position.

Job Responsibilities

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Preferred Candidate Attributes

• Ability to work independently in a virtual environment, managing tasks and meeting deadlines
• A proactive work ethic with a strong sense of responsibility
• Exceptional attention to detail
• Pride in producing high-quality work
• Strong written communication skills
• Ability to follow both written and verbal instructions accurately
• Excellent customer service skills
• Ability to handle multiple tasks and prioritize effectively
• Strong organizational skills for managing multiple clients
• Commitment to maintaining confidentiality

Required Abilities

• Establish and manage priorities effectively
• Analyze complex information and draw meaningful insights
• Develop strategic solutions to address challenges
• Work in a methodical and sequential manner
• Design and systematize processes for efficiency
• Visualize and diagram workflows, steps, and procedures
• Create order and structure from disorganized situations
• Organize both information and physical/material resources effectively
• Implement structured systems to improve workflow and efficiency

Requirements

• Minimum of five (5) years of experience as an administrative or executive assistant
• Fully equipped home office, including:
• A computer with the full version of MS Office 365
• High-speed internet access
• A smartphone with email capability
• A computer with a functioning webcam for virtual meetings
• Strong proficiency with cloud-based tools (e.g., Google Workspace, project management software)
• Excellent time management and organizational skills
• Ability to maintain a high level of professionalism and confidentiality

Note

• This is a 1099 contractor position.
• The role is fully remote.
• A background check is required prior to contracting with us.
• We are seeking candidates with availability during regular business hours (8 a.m. - 5 p.m.). Please note, this is not a project-based position and cannot be done alongside a full-time job.
• At this time, we are not hiring applicants residing in MT, PA, NY, NJ, or CA. Applicants from these states will not be considered.