Virtual Assistant – Social Media & Content Operations (AI-Focused)

Virtual Colleague; Atlanta (GA); Hybrid; USD 28,000 - 55,000; Part time

Job summary

Zohorecruit is seeking a proactive Virtual Assistant to execute operational and marketing tasks for a busy AI strategist. The role focuses on coordinating content publishing across Facebook and Instagram, uploading assets, and publishing AI-generated graphics and short-form videos.

You will also manage newsletters, GoHighLevel tasks, and podcast-related admin work. The ideal candidate is highly organized, communicates clearly in English, and can overlap with the client’s US schedule.

Qualifications

• Excellent English communication, written and spoken.
• Highly organized, proactive, and detail-oriented.
• Strong reliability with deadline management.
• Experience supporting consultants, coaches, or thought leaders is preferred.
• Comfortable navigating SaaS platforms and basic website edits.

Responsibilities

• Publish content across Facebook and Instagram according to schedule.
• Upload images, publish AI graphics, and short-form videos.
• Manage newsletters and GoHighLevel workflows.
• Build newsletters, format, and schedule campaigns.
• Coordinate podcast-related admin tasks and production partners.
• Ensure all content is repurposed and published to destinations.

Skills

LinkedIn

Facebook

Instagram

Content publishing

Content repurposing

GoHighLevel

ChatGPT

Canva (basic)

Administrative skills

Calendar coordination

Tools

GoHighLevel

ChatGPT

Canva

Google Workspace

Job description

Business address: Atlanta Metropolitan Area

About the Client

An AI Strategist and Fractional Chief AI Officer who helps SaaS companies, software firms, accounting firms, wealth management firms, and regulated businesses operationalize AI through governance, strategy, and execution.

As a growing solopreneur, Kristen is expanding her thought leadership through podcasts, newsletters, social media, speaking engagements, and online education. She is looking for a highly organized Virtual Assistant who can execute operational and marketing tasks, allowing her to focus on strategy, consulting, and business growth.

Position Summary

We are looking for a proactive, detail-oriented Virtual Assistant who thrives on execution. The ideal candidate enjoys turning completed content into published, scheduled, and organized assets across multiple platforms.

Kristen already creates most of the content herself (or works with podcast production partners). The VA's primary responsibility is ensuring nothing falls through the cracks and that every piece of content reaches its intended destination.

This is not primarily a content creation role—it's an execution, coordination, organization, and publishing role with opportunities to grow into content creation over time.

Working Hours

• Part-Time
  
• Expected Hours:10–15 hours/week
  
• Maximum:15 hours/week
  
• Any work exceeding15 hours requiresprior approval.
  
• Flexible schedule isacceptable.
  
• Must have someoverlapping working hourswith the client'sU.S. schedulefor communication andmeetings.
  

Primary Responsibilities

Manage and execute content publishing across:

• Facebook
  
• Instagram
  

Responsibilities include:

• Schedule and publishcontent
  
• Upload images providedby the client
  
• Publish AI-generatedgraphics when applicable
  
• Publish short-formvideo clips
  
• Ensure content followsthe client's publishingcalendar
  
• Recommend posting frequencyand platform bestpractices
  
• Monitor scheduled poststo ensure successfulpublishing
  
• Podcast Support
  

Coordinate podcast-related administrative tasks including:

• Ensuring guests receiverequired materials
  
• Managing podcast publishingchecklist
  
• Coordinating with externalpodcast production partners
  
• Ensuring promotional assetsare published aftereach episode release
  

Note:

The VA isNOTresponsible for:

• Podcast production
  
• Uploading podcast episodesto Spotify, ApplePodcasts, or YouTube(handled by productionteam)
  
• Content Distribution
  

Ensure all completed content is fully utilized.

• Publishing blog articlesto website (future)
  
• Sharing blog contenton social media
  
• Publishing newsletters
  
• Cross-posting content
  

The client alreadyhas valuable contentbeing created butlacks time todistribute it consistently.

• Newsletter Management
  

Assist with:

• Building newsletters insideGoHighLevel
  
• Formatting newsletters
  
• Publishing newsletters
  
• Duplicating newsletter contentfor LinkedIn
  
• Scheduling newsletter campaigns
  
• GoHighLevel (GHL)
  

The VA should be comfortable navigating GoHighLevel for marketing execution tasks such as:

• Scheduling social mediaposts
  
• Building newsletters
  
• Updating content
  
• Basic website edits(future)
  
• Managing client assets
  

Future responsibilitiesmay include:

• Website updates
  
• Basic funnel maintenance
  

Advanced GoHighLevel development/building isnotrequired initially andmay eventually becomea separate role.

• Administrative Support
  

Assist with recurring business operations including:

• Managing recurring workflows
  
• Following documented processes
  
• Keeping projects moving
  
• Ensuring deadlines aremet
  
• Preventing tasks fromslipping through thecracks
  
• Providing regular progressupdates
  
• AI-AssistedWorkflows
  

The client is an AI Strategist and expects the VA to embrace AI tools.

Responsibilities include:

• Using ChatGPT efficiently
  
• Following the client'sAI prompts anddocumentation
  
• Maintaining the client'swriting style andtone
  
• Learning the client'sAI workflow
  
• Eventually helping draftcontent using theclient's AI doctrine
  

As trust develops, responsibilities may expand into:

• Content repurposing
  
• AI-assisted writing
  
• Workflow automation
  
• Additional executive assistantresponsibilities
  

Required Skills

Social Media

• LinkedIn (strong preference)
  
• Facebook
  
• Instagram
  
• Content publishing
  
• Content repurposing
  

Marketing Tools

• GoHighLevel
  
• ChatGPT
  
• Basic Canva knowledge(preferred)
  

Administrative Skills

• Process management
  
• Calendar/task coordination
  
• Detail-oriented
  
• Deadline management
  

Technical Skills

• Comfortable learning newsoftware
  
• Able to navigateSaaS platforms
  
• Basic website editing(future)
  

Preferred Experience

Candidates with experience supporting:

• Consultants
  
• Coaches
  
• Thought leaders
  
• Executive brands
  
• Podcast hosts
  
• AI businesses
  

will be highlypreferred.

Personality & Communication Preferences

Kristen emphasized that communication is her highest priority.

The ideal VA should be:

• Excellent English communicator(written and spoken)
  
• Easy to understandduring meetings
  
• Proactive
  
• Highly organized
  
• Reliable
  
• Detail-oriented
  
• Accountable
  
• Honest about progressand blockers
  

She values transparencyover perfection andwants regular updatesrather than silencewhen issues arise.

Preferred Tools

• GoHighLevel
  
• ChatGPT
  
• LinkedIn
  
• Facebook
  
• Instagram
  
• WhatsApp (primary communication)
  
• Google Workspace (preferred)
  
• Basic Canva (preferred)
  

Success Metrics

The VA will be considered successful if they consistently:

• Publish all scheduledcontent on time
  
• Ensure newsletters aresent without delays
  
• Maintain consistent LinkedInactivity
  
• Help maximize everycontent asset created
  
• Reduce the client'sadministrative workload