Virtual Assistant / Data Entry Assistant

Fatima Consultancy; United States; Remote; USD 32,000 - 46,000; Full time

Job summary

Fatima Consultancy is seeking a highly detail-oriented Virtual Assistant/Data Entry Assistant to support daily administrative operations from a remote setup. The role emphasizes accurate data handling, document organization, and record maintenance within a collaborative remote team.

The candidate will manage data in spreadsheets and internal systems, verify accuracy, and prepare regular reports while maintaining confidentiality and security.

Qualifications

• High school diploma or equivalent; Associate's/Bachelor's a plus.
• 0-2 years in data entry or administrative support.
• Basic proficiency in Excel, Word, and Google Workspace (Sheets/Docs).
• Strong typing with 45+ WPM and high accuracy.
• Excellent attention to detail, organization, and time management.
• Ability to work independently, prioritize tasks, and meet remote deadlines.
• Good written communication and basic computer proficiency.
• Reliable high-speed internet, laptop/PC, and quiet home workspace.
• Must be authorized to work in the US.

Responsibilities

• Enter, update, and maintain data in spreadsheets, databases, CRMs, and internal systems.
• Verify data for accuracy, completeness, and consistency; correct errors as needed.
• Organize and maintain digital files, documents, and records in a structured system.
• Perform data collection, validation, cleanup, and basic online research.
• Prepare daily and weekly reports and update records within deadlines.
• Maintain confidentiality and security of company and client information.
• Support administrative and operations teams with routine clerical tasks.

Skills

Data entry

Record management

Digital file organization

Typing 45+ WPM

Attention to detail

Time management

Independent work

Written communication

Data validation

Report preparation

Remote administrative support

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Google Sheets

Google Docs

CRM systems

Database systems

Job description

Fatima Consultancy is looking for a highly detail-oriented and organized Virtual Assistant / Data Entry Assistant to join a growing remote team supporting daily administrative operations. This role is suitable for self-motivated individuals who can manage digital information, maintain accurate records, and work independently in a remote environment.

The selected candidate will be responsible for data management, document organization, record maintenance, and administrative support tasks. The position offers stable remote working hours, opportunities for professional growth, and the chance to work within a supportive remote team environment.

Key Responsibilities:

• Enter, update, and maintain accurate data in spreadsheets, databases, CRMs, and internal systems.
• Verify data for accuracy, completeness, and consistency while correcting errors when required.
• Organize and maintain digital files, documents, and records in a structured system.
• Perform data collection, validation, cleanup, and basic online research activities.
• Prepare daily and weekly reports and update records within assigned deadlines.
• Maintain confidentiality and security of company and client information.
• Support administrative and operations teams with routine clerical and data-related tasks.

Requirements:

• High school diploma or equivalent; Associate's / Bachelor's degree is a plus.
• 0-2 years of experience in data entry, administrative support, or similar roles.
• Basic proficiency in Microsoft Excel, Microsoft Word, and Google Workspace including Sheets and Docs.
• Strong typing skills with 45+ WPM preferred and high accuracy.
• Excellent attention to detail, organizational skills, and time management abilities.
• Ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
• Good written communication skills and basic computer proficiency.
• Must have reliable high-speed internet, laptop/PC, and a quiet home workspace.
• Must be authorized to work in the US.

Strong knowledge of:

• Data entry, record management, and digital file organization.
• Microsoft Excel, Word, Google Workspace, and database systems.
• Data validation, report preparation, and remote administrative support.