VIRTUAL ASSISTANT

Big Ideas Social Media, Inc.; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Virtual Assistant to provide comprehensive support to clients in the entertainment and digital marketing sectors. This role involves managing travel logistics, organizing files, and ensuring smooth communication between talents and clients. The ideal candidate will have a strong background in remote support, excellent organizational skills, and the ability to thrive in a fast-paced environment. If you are detail-oriented and possess a proactive mindset, this opportunity offers a chance to make a significant impact while working from the comfort of your home.

Qualifications

• 5+ years experience as a Virtual Assistant or in a similar role.
• Excellent organizational and time management skills required.
• Proficiency in Microsoft Office Suite and travel booking tools.

Responsibilities

• Provide comprehensive administrative support and manage travel logistics.
• Assist with emails, meetings, and follow-ups with clients and talents.
• Organize files and maintain the executive’s schedule.

Skills

Travel booking and itinerary management

Expense reporting

Calendar management

File organization

Data entry

Communication (written and verbal)

Time management

Attention to detail

Problem-solving

Contract encoding, editing, QA and reviews

Education

Bachelor’s degree in any field

Tools

Microsoft Office Suite

Online travel booking platforms

Expense reporting software

Job description

Virtual Assistant. Full-time. Work from Home.

We are looking for a full-time Virtual Assistant to service our client in the USA. Their business is providing strategic solutions for brands navigating the world of entertainment and digital marketing by fostering organic partnerships with Actors, Musicians, Influencers, Brands, and Athletes.

We are looking for a reliable and detail-oriented Virtual Assistant to provide comprehensive administrative support. This role will be crucial in managing travel logistics, organizing files, and handling various administrative tasks, and liaising between talents and clients. The ideal candidate will be a self-starter, possess excellent communication skills, and thrive in a fast-paced environment.

This is a full-time, contractual freelancer position with a trial period of 3 months and is 100% remote (work from home). We are looking for someone with a strong remote support background and experience as an executive VA who can keep confidential data and information.

If you have at least 5 years of experience as a Virtual Assistant (with US client preferred), then we invite you to apply.

Thank you for your interest. Please note that only qualified candidates will be considered.

QUALIFICATIONS

• Bachelor’s degree in any field
• At least 5 years proven experience as a Virtual Assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Proficiency in using online travel booking platforms and tools.
• Strong attention to detail and accuracy.
• Excellent English written and verbal communication skills.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Skills Needed:
  • Travel booking and itinerary management
  • Expense reporting
  • Calendar management
  • File organization
  • Data entry
  • Communication (written and verbal)
  • Time management
  • Attention to detail
  • Problem-solving
  • Contract encoding, editing, QA and reviews
• Ability to work independently and remotely.
• Experience with expense reporting software is a plus.
• Experience in the Digital Marketing industry is a plus.
• Has a quiet and distraction-free workspace at home.
• Owns a laptop or desktop computer and has a fast, reliable Internet connection at home (at least 100mbps).
• Willing to work US hours and semi-flexible schedules.
• Willing to take a pre-employment assessment test.
• Able to book flights, travel arrangements, itineraries, and other travel details for the executive.
• Manage and assist with emails and business correspondence and communications.
• Manage, create, and schedule meetings.
• Make regular follow-ups to business partners, clients, or other contacts.
• Must be able to manage the executive’s daily, weekly, and monthly schedules.
• Manage and organize business and office files and other documents.
• Keep track of travel expenses and other minor bookkeeping entries.
• Communicate and follow up with other contacts as needed.
• Do research work as assigned by the client.
• Liaison with clients, talents, and suppliers.
• Contract encoding, editing, QA, and review.
• Do miscellaneous errands or tasks related to the above.

WORK HOURS

• Work from home, part-time freelance, contractual position.
• 8 hours shift per work day.
• Schedule: 10AM to 7PM California, US, PST time, Mondays to Fridays.
• Must be willing to have a semi-flexi schedule dependent on Client schedule since the Client is mostly traveling and in different time zones.
• USA Holidays off and unpaid.
• Any overtime needs to be pre-approved by the client.

COMPENSATION

• USD $5.00 to $6.00 per hour based on experience.
• Converted, the initial offer is Approximately from Php 44,000 to Php 54,000 monthly gross.
• The monthly “take home” pay may vary accordingly due to Forex rates.
• Note that we will only consider candidates who are amenable to the compensation budget above.
• Monthly pay out.
• Compensation will be paid by the hour in USD.
• Deposited to freelancer’s Payoneer account in USD.

ADDITIONAL NOTES

• Although you will be reporting directly to the designated manager from our client, you will also be reporting to and will be supervised by Big Ideas Social Media Inc, who is the consultant and service provider (Agency) of the US business.
• Big Ideas will provide your compensation and other HR and administrative needs locally.
• You will be classified as “Self-Employed” concerning legality and taxation.
• You will not be considered an employee of our Client or Big Ideas Philippines but instead, you will be a self-employed freelance professional.
• Big Ideas (the agency) will deduct a 5% Expanded Withholding Tax as per PH and BIR laws. (10% if you do not have a COR, Certificate of Registration as Self-Employed from the BIR).
• Contract is subject to an “evaluation period” and subject to contract renewal based on the performance of the freelancer.
• Renewal or raise in compensation is subject to client discretion (and your performance) and is not guaranteed.

HOW TO APPLY

• (IMPORTANT) We will only process applicants who take our pre-employment skills and personality test.
• You will be asked to upload your resume there (Please do so in PDF format and use your full name as the file name).
• Use a laptop or a desktop computer for the test. It cannot be done with your mobile phone.
• Make sure to place your full name and correct e-mail address so we may contact you.
• It will take 3-5 working days to process your reports and you will receive them via e-mail.
• We are an equal opportunity employer and welcome applications from all qualified candidates. We thank all applicants for their interest, but only those who pass the test, screening, and are selected for an interview will be contacted.