Virtual Accountant

Fintelligent; Chatham (NJ); Hybrid; USD 95,000 - 130,000; Full time

Job summary

Fintelligent is seeking a Virtual Accountant to own the foundational financial data layer for a portfolio of professional services clients. You reconcile accounts, vouch data, and close month-end with accuracy and timeliness, ensuring every number touched by analysts is trustworthy.

You’ll work directly with founders, code standards, and look for AI-enabled improvements to speed the close and improve quality while maintaining clean audit trails across multiple client books.

Qualifications

• 5+ years managing transactional accounting for multiple clients in outsourced or multi-client environments.
• Fluent in QuickBooks Online, including bank feeds, reconciliations and month-end close.
• Comfortable discussing numbers with founders and business owners.
• Tech-savvy and open to AI-driven improvements in processes.
• Capable of maintaining clean, well-documented audit trails.

Responsibilities

• Perform bank and credit card reconciliations across client portfolio.
• Process accounts payable/receivable accurately and on schedule.
• Record payroll journal entries and support revenue recognition.
• Execute month-end close procedures with schedules and documentation.
• Maintain auditable trails and proactively address client questions.

Skills

Attention to detail

Multi-client management

Communication with founders

Self-starter

AI-aware processes

Tools

QuickBooks Online

Teamwork

Job description

The founders we serve hire us to help them build the kind of profitability that leads to a premium exit. Every KPI we report, every scenario we model, every piece of CFO-level advice we give rests on one thing: whether the underlying financial data is right.

That is where this role sits.

Description

As a Virtual Accountant at Fintelligent, you own the foundational financial data layer for a portfolio of professional services business owners. You reconcile their accounts, vouch data and close month-end. More importantly, you are the person who makes sure every number our analysts and CFOs touch downstream is accurate, timely, and trustworthy.

When we help a founder add a million dollars of EBITDA it is because the data underneath was clean from day one.

If you love accounting because you love the data, keep reading.

We are looking for you.

A little about us

Fintelligent is a modern fractional finance department built for founders running $2M to $10M professional services and SaaS businesses. We combine Virtual Accounting, Virtual Analysis, and Virtual CFO services into one integrated offering built on our Four Pillars: Accounting, Reporting, Planning & Analysis, and Advice.

Our founder Rob Ripp wrote the Amazon #1 Bestseller Finance for Founders because too many great entrepreneurs were flying blind on their numbers. That mission runs through everything we do. We have a track record of improving our customers’ profitability, and we measure our success by our ability to measure theirs.

Learn more about Fintelligent, our hiring process and this position here.

What Success Looks Like

• Transactions are coded properly and posted on or ahead of schedule across all assigned clients.
• Issues and questions are surfaced to management or the client immediately and in reasonable batches, not held until close.
• Monthly close deliverables for assigned clients are completed on time enabling reviewers to complete their work before releasing financial reports.
• Clients experience consistent, professional daily communication and feel informed about the status of their books.
• You're not just fixing errors. You're identifying patterns and suggesting solutions. This person improves the work, not just completes it.
• Controllers are able to perform efficient, effective reviews because the underlying work is clean and well-documented.

First 90 Days Wins

• Fully onboarded to our stack and independently managing your assigned portfolio.
• You have completed at least two full monthly close cycles with clean, reviewable work that meets our standards.
• Your clients know who you are, feel supported, and trust you with their books
• You have identified at least two ideas that use AI or better process to make the work faster or cleaner, and you have brought them to leadership

Responsibilities (What This Role Will Do)

Area 1: Transactional Accounting & Month-End Close

• Perform bank and credit card reconciliations across assigned client portfolio.
• Process accounts payable and accounts receivable transactions accurately and on schedule.
• Record payroll journal entries and support revenue recognition entries as directed.
• Execute month-end close procedures, including preparing appropriate schedules and supporting documentation, delivering reviewable work.
• Maintain clean, vouchable audit trails for all transactions.

Area 2: Client Communication & Relationship

• Communicate directly with founders and client contacts daily to gather information, clarify transactions, and resolve open items.
• Respond to client inquiries within one business day.
• Proactively inform clients of status, questions, or delays. Clients should never have to chase us.
• Represent Fintelligent professionally in all interactions. This person is the face of our accounting work to the client.

Area 3: Process Improvement & Leverage

• Follow established procedures and document any deviations or updates.
• Identify recurring issues or inefficiencies and suggest improvements to Ann or leadership.
• Actively look for opportunities to use AI and automation to reduce manual effort and improve quality.
• Document time daily in Teamwork without being chased.

Who Thrives Here

We hire clear thinkers who are coachable and willing to go the extra mile when it matters. People who take the work seriously without taking themselves too seriously. Operators more than clock-watchers.

• Have 5 or more years managing transactional accounting for multiple clients at the same time. Backgrounds in outsourced accounting firms, virtual practices, multi-client bookkeeping environments, and public accounting all work.
• Are genuinely comfortable talking with founders and business owners about their numbers. You like the people part of the work, not just the data.
• Are fluent in QuickBooks Online, including bank feeds, reconciliations, and month-end close.
• Have hit monthly close deadlines in a high-volume, deadline-driven environment and can tell us exactly how you did it.
• Are tech savvy and genuinely knowledgeable about AI. You are already using it in your work and want to go further.
• Are a self-starter who takes ownership on a small team. You run your own playbook without constant oversight, and when something goes wrong, you bring the fix with the flag.