VIP Experience Coordinator - Supercross

Feld Entertainment, Inc.; Show Low (AZ); On-site; USD 28,000 - 41,000; Full time

Job summary

Feld Entertainment, Inc. in Show Low, AZ seeks a Supercross VIP Coordinator to oversee on-site VIP experiences. You will manage check-in, set up VIP tent, prepare credentials, and coordinate with event hosts while tracking sales and merchandise.

Strong organization and communication are essential in a fast-paced live-events environment. Responsibilities include daily coordination with the Manager, VIP guests, and the Yamaha team host, plus timely expense reporting and weekly VIP activity recaps.

Qualifications

• College degree preferred but not required.
• Project management experience preferred.

Responsibilities

• Set up and breakdown of VIP tent; prepare VIP credentials and merchandise bags.
• Coordinate check-in details for race day.
• Contact VIP guests on event day.
• Sell VIP experiences on-site and track payments.
• Administer on-site VIP check-in.
• Coordinate VIP procedures with VIP Host and Yamaha team host.
• Submit travel expense reports within 7 days.
• Submit weekly recap of VIP events including tickets sold and no-shows.
• Perform other duties as assigned by Manager.

Skills

Communication

Organization

Multitasking

Team player

Education

College degree preferred

Tools

Microsoft Office Suite

Job description

The Supercross VIP Coordinator oversees on-site VIP Experiences. This may include organizing and preparing all check-in materials, manage check-in process for VIP guests, setup and breakdown of VIP tent, communication with VIP’s and a potential sales push of available Supercross VIP events. In order to be successful in this position, the candidate must possess organizational and multi-tasking skills, must be personable and able to communicate effectively.

Essential Functions

• Manage setup of on-site Supercross VIP Experiences: Setup/breakdown of VIP tent, preparation of VIP Credentials, and assemble merchandise bags.
• Coordinate with Manager to ensure all check-in details are ready for race day
• Contact VIP guests as needed on day of event
• Sell available VIP experiences on-site, tracking payment information and ensuring VIP guest have all experience details
• Administer check-in of VIP guests on-site
• Coordinate with Supercross VIP Host for VIP experience procedures
• Coordinate, day of, with Star Yamaha team host for VIP experience procedures
• Responsible for submitting expense report within 7 days of travel
• Responsible for submitting weekly recap of VIP events including tickets sold on site, no shows, issues, refund needs
• Other relevant duties as assigned by Manager

Qualifications

• College degree preferred but not required
• Project management experience preferred

Skills & Abilities

• Proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook.)
• Personal characteristics: team player, organized, task oriented, critical thinker, multi-tasking, personable, communicative
• Ability to work in a fast-paced environment

About Feld Entertainment

Feld Entertainment®, family owned and operated, is the worldwide leader in producing and presenting live touring family entertainment experiences that bring people together and uplift the human spirit. Properties include Ringling Bros. and Barnum & Bailey®, Monster Jam®, Disney On Ice, Monster Energy AMA Supercross, and the SuperMotocross World Championship. Across the brand portfolio, Feld Entertainment has entertained millions of families in more than 80 countries and on six continents. Visit feldentertainment.com for more information.

Equal Opportunity Employer

Feld Entertainment is proud to be an Equal Opportunity Employer and a Drug Free Workplace. We are committed to providing an inclusive environment for our employees, customers, and partners worldwide. We celebrate diversity and encourage our profoundly talented workforce to express themselves proudly. Our successful business model requires different perspectives and voices so that we can create the incredible live shows we put on. Come join us and help us light up the world.