Tour Coordinator

Feld Entertainment, Inc.; Show Low (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

Feld Entertainment, Inc. seeks a Tour Coordinator to support a traveling Show Unit, handling transportation, lodging, visas, and insurance while on tour. The role also negotiates hotel contracts and liaises with Feld Corporate Offices and Public Relations.

Emerging in daily show operations, the coordinator disseminates essential information to personnel and ensures smooth coordination from engagement to engagement across multiple cities.

Qualifications

• Associates degree or some college preferred
• Experience coordinating large groups/events beneficial
• Ability to travel internationally and domestically 100% of the time

Responsibilities

• Coordinate transportation for all Unit personnel between engagements.
• Arrange hotel accommodations for the Unit during the tour within budget.
• Collect and settle hotel bills with Unit Manager and Controller.
• Provide show personnel with medical, transportation and lodging information by city.
• Act as liaison between Feld Corporate, Public Relations and the Unit.

Skills

Travel coordination

Negotiation

Administrative support

Communication

Logistics

Education

Associates degree or some college

Tools

Microsoft Outlook

Excel

Word

Job description

The Tour Coordinator provides support and assistance to the manager of a traveling Show Unit. Coordinates all transportation of personnel, accommodations, immigration and work visas, health insurance and worker's compensation issues while on tour. Negotiates hotel contracts for each city on the tour. Facilitates/coordinates all PR activities for the Unit; and acts as a liaison between Feld Corporate Offices, Public Relations, and the Unit. Disseminates operational and PR information to all show personnel. Assists in the day to day operations of the Unit.

Essential Job Functions

• Responsible for following and administering the rules, regulations and guidelines set forth by \"Feld Entertainment, Inc.\" best practices


• Responsible for ensuring completion of all required Employee documentation to support the hiring and work permit process, and for maintaining personnel files with the aforementioned documentation


• Responsible for coordinating transportation for all Unit personnel from engagement to engagement, as well as at the beginning and end of a “tour", city to city and from hotel to venue


• Arranges hotel accommodation for all Unit personnel, for the duration of the tour according to budgets set by the Company


• Responsible for collecting and settling the hotel bill, in conjunction with the Company Manager or General Manager and Unit Controller


• Gathers and provides information for show personnel including medical, dental, transportation and accommodation information on a per city basis


• Collects and disseminates information that pertain to show personnel, tour accommodations, transportation, medical as it relates to Workers Comp and Insurance claims, personnel lists and documentation and the Unit’s contact information between the traveling units and the head offices


• Functions as the unit liaison to Regional Marketing persons to ensure the proper coordination and supervision of Public Relation issues


• Responsible for own professional standards of conduct, appearance and workmanship in respective job


• Coordinates all communications involved in obtaining visas for all show personnel traveling from country to country before the beginning of and during the tour.

Job Requirements

• Associates degree or some college (preferred, but not required)


• Experience working with and managing large groups/events


• Ability to travel internationally and domestically 100% of the time


• Must have valid driver's license and passport


• Ability to use initiative to complete miscellaneous tasks


• Highly developed organizational, research, business negotiation, communication, and time management skills


• Knowledge of Microsoft Outlook, Excel, and Word


• Ability to write detailed comprehensive reports and correspondence


• Some experience organizing or participating in Public Relations/Promotional events


• Experience working in or knowledge of the travel or hospitality industries.

About Feld Entertainment

Feld Entertainment®, family owned and operated, is the worldwide leader in producing and presenting live touring family entertainment experiences that bring people together and uplift the human spirit. Properties include Ringling Bros. and Barnum & Bailey®, Monster Jam®, Disney On Ice, Monster Energy AMA Supercross, and the SuperMotocross World Championship. Across the brand portfolio, Feld Entertainment has entertained millions of families in more than 80 countries and on six continents. Visit feldentertainment.com for more information.

Equal Opportunity Employer

Feld Entertainment is proud to be an Equal Opportunity Employer and a Drug Free Workplace. We are committed to providing an inclusive environment for our employees, customers, and partners worldwide. We celebrate diversity and encourage our profoundly talented workforce to express themselves proudly. Our successful business model requires different perspectives and voices so that we can create the incredible live shows we put on. Come join us and help us light up the world.