VIP Coordinator

Loews Hotels & Co; Miami Beach (FL); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health benefits

401(k) & company match

Paid time off

Tuition Reimbursement

Pet Insurance

Free meals in Team Member Café

Employee hotel rates

Job summary

Loews Miami Beach Hotel seeks a VIP Services Coordinator to ensure world‑class VIP attention. You will coordinate registration, amenities, and timely guest service across departments to exceed expectations.

Responsibilities include pre‑arrival outreach, addressing guest requests, coordinating transportation and welcome amenities, and supporting the VIP Manager in daily operations. Minimum one year of supervisory experience at a quality property or VIP services, plus a Bachelor degree in

Qualifications

• Excellent communication and guest service skills are required.
• Experience with property management software is preferred.
• Ability to work a flexible schedule including weekends and holidays.

Responsibilities

• Coordinate reception, registration, and account settlement for VIP guests.
• Oversee VIP guest satisfaction and resolve complaints for designated guests.
• Inspect VIP rooms and coordinate housekeeping/engineering follow-up as needed.
• Coordinate arrival amenities, transportation, and personal services.
• Liaise with all departments to fulfill VIP requests and communicate updates.

Skills

Excellent communication skills

Excellent guest service

Property management software

Flexible schedule

Extensive hotel department knowledge

Education

Bachelor Degree in Hospitality Management or related field

Tools

Property management software

Job description

Loews Miami Beach Hotel offers careers at a reimagined oceanfront resort in South Beach. Team members support 790 renovated guestrooms and suites, direct beach access, an oceanfront pool deck, Sea Spa, six restaurants and lounges, and more than 65,000 square feet of meeting space.

Who We Are

Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here

you'll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

What We Offer

• Competitive health & wellness benefits, 401(k) & company match
• Paid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet Bereavement
• Training & Development opportunities, career growth
• Tuition Reimbursement
• Pet Insurance
• Complimentary meals in Team Member Cafe while working
• Team Member Hotel Rates, other discounts, perks and more
• Benefits are subject to eligibility and may vary by position

Responsible for coordinating the provision of world-class VIP services to hotel guests. Directs the exceptionally friendly, professional, and efficient registration of all VIP guests. Ensures prompt and complete satisfaction of guest requests in a professional and timely manner as well as resolution of any guest complaints. Coordinates, expedites and monitors the delivery of amenities and services throughout the hotel for each and every hotel-designated VIP guest. Liaison between all hotel VIP guests and each department, facilitating communication and teamwork to exceed guest expectations.

Essential Functions and Responsibilities

• Coordinates the exceptionally friendly, professional, and efficient reception, registration, and account settlement for all hotel VIP guests
• Oversees the satisfaction of all guest requests and the resolution of all complaints received by any hotel- designated VIP
• Inspects all VIP rooms two days prior when available to determine any specific Housekeeping or Engineering deficiencies; coordinates attention to the completion of these specific deficiencies
• Contacts VIP guests in advance of their arrival to the hotel to determine any special services required and then acts to deliver these special services
• Interacts frequently with VIP guests to provide assistance and ensure guest satisfaction
• Familiar with and able to troubleshoot problems with the following systems: key encoding, call accounting, in-room movies, video checkout, electronic data capture, and PMS interface control
• Coordinates airport transportation service as required
• Coordinates the ordering and delivery of flowers in advance of guest arrival as required
• Coordinates and participates in the meet and greet and escort of each VIP guest
• Ensures delivery and placement of arrival amenities; coordinates personalization of welcome notes from General Manager, Hotel Manager and VIP Manager
• Attends to the special needs of children and pets traveling with VIP guests
• Ensures the daily replenishing of amenities through the Housekeeping, and Rooms Service teams
• Works closely with the Amenity Supervisor to ensure timely delivery of services
• Coordinates hotel participation in Loews First and other corporate Marketing programs
• Evaluates department operations and recommends changes to improve department efficiency, effectiveness and guest satisfaction
• Maintains accurate recaps of groups and high transient periods
• Attends pre-conference meetings at the request of clients when VIP Manager is not available
• Reviews group resumes and billing profile information
• Works with Conference Managers and Sales Managers to satisfy all special VIP requests
• Ensures accurate communication of information to guest regarding all hotel facilities and operating hours
• Monitors and ensures adherence to all Loews Hotels Star Service Standards
• Assists VIP Manager
• Other duties as assigned

Supportive Functions and Responsibilities

• Follows New Hire Training Program and ongoing Star Service Competency training in accordance with hotel standards
• Executes emergency procedures in accordance with hotel standards
• Notifies appropriate individuals of any problems or unusual matters of significance
• Attends all appropriate hotel meetings when VIP Manager is not available
• Attends all training sessions
• Is polite, friendly, and helpful to guests, employees, and management
• Promotes and applies teamwork skills at all times
• Complies with all hotel standards, policies, and rules
• Complies with safety regulations and procedures
• Remains current on hotel information and changes

Qualifications

• Extensive knowledge of all hotel departments
• Excellent communication skills - oral and written
• Excellent guest service skills
• Knowledge of computer programs utilized in property management
• Able to work a flexible schedule, including weekends and holidays

Education:

• Bachelor Degree in Hospitality Management or related field or exceptionally strong technical and service skills

Experience:

• Minimum one year experience in a supervisory position at a comparable quality property or facility
• Minimum one year experience working with VIP Services