Victim Witness Specialist

City of Bellevue, Washington; Bellevue (WA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The City of Bellevue, Washington, is seeking a Senior Office Assistant to support the Prosecution Division, focusing on coordinating assistance to crime victims and witnesses. The role requires professionalism, strong communication, and the ability to manage multiple assignments with limited supervision.

Qualifications include a high school diploma or GED, 4 years of clerical work with 2+ years in a legal office, and proficiency in Microsoft Office and Adobe Acrobat Pro.

Qualifications

• High school diploma or GED required with 4 years of clerical/office work; at least 2 years in a legal office setting.
• Proficiency with Microsoft Office suite and Adobe Acrobat Pro.
• Experience with case management systems preferred.

Responsibilities

• Serve as primary contact for crime victims and witnesses; manage communications via phone and email.
• Provide information on case progress, court dates, and victims’ rights.
• Schedule interviews and witness testimony; assist prosecutors and defense teams as needed.
• Perform general administrative duties and back up other prosecution staff.

Skills

Legal terminology

Communication skills

High attention to detail

Time management

Education

High School diploma or GED

Legal office experience (2+ years)

Tools

Microsoft Office

Adobe Acrobat Pro

SharePoint

Outlook

Access

Job description

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

The Bellevue City Attorney’s Office is seeking a passionate and skilled senior office assistant to support the Prosecution Division, with a focus on coordination and assistance to crime victims and witnesses. The Prosecution Division prosecutes gross misdemeanors, simple misdemeanors, and civil infractions which occur within the city, as well as appeals. This position is also responsible for performing a variety of routine and complex clerical and administrative support tasks and working with prosecutors and other staff.

To be the successful candidate, you will need to demonstrate self-awareness, be effective in a variety of communication settings,and be able to work independently while managing a large variety of assignments with minimal direct supervision. You will need to be able to respond with the appropriate level of urgency to a diverse set of circumstances, take effective action with limited knowledge, and be a creative thinker and proactive in problem solving. You must be flexible, team- and client-service focused, and have great attention to detail strong organizational skills. It is essential that you can work well with people at all levels with a high degree of professionalism, integrity, and discretion.

If this sounds like you, and you meet the qualifications listed below, we would like to see your application!

Essential Duties and Responsibilities

• Be the primary point of contact for crime victims and witnesses, mostly in non-domestic violence cases. Interact directly with these victims and witnesses, via various methods including telephone calls and emails.
• Provide accurate and reliable information to victims and witnesses regarding criminal filing decisions, case progress, court date scheduling, dispositions, and crime victims’ rights.
• Schedule and arrange interviews of victims and witnesses by prosecutors and/or defense attorneys.
• Schedule and arrange witness testimony at trials and motion hearings. Attend court as appropriate.
• Collect and update information regarding restitution. File restitution paperwork with the court and schedule court hearings regarding restitution.
• Work professionally and effectively with outside agencies such as the Bellevue Police Department and the King County District Court.
• Respond to inquiries from employees, community members, and others; making referrals to appropriate personnel when needed.
• Engage in continuous learning by taking relevant trainings and developing skills and knowledge.
• Perform general administrative duties and office tasks such as answering phones, calendaring, filing, and document tracking.
• Provide back-up for other Prosecution administrative staff.
• Perform other work as assigned.

Supervision Received and Exercised

• Works under moderate to general supervision.
• No formal supervisory responsibilities.

Qualifications

Education and Experience Requirements

• Graduation from high school or a GED equivalent.
• Four years of clerical/office work with a minimum of two years of it as legal office work.
• Intermediate to advanced skills with technology.
• Intermediate to advanced skills with Microsoft Office programs – Word, Excel, SharePoint, Outlook, and Access.
• Intermediate to advanced skills with Adobe Acrobat Pro.
• Experience working with case management systems/software preferred.

Knowledge, Skills, and Abilities Requirements

• Knowledge of legal terminology and legal format.
• Working knowledge of the state court systems.
• Ability to assemble data.
• Ability to effectively meet and communicate with the public.
• Ability to handle stressful situations.
• Ability to handle a high-volume workload with fast turn-around times while maintaining a quality work product.
• Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Supplemental Information

Physical Demands

• The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.

Flexible/Hybrid Working:

A hybrid work schedule is available for this position after an orientation period working in the office after hire. Remote work for this position is subject to department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.

HIRING PROCESS

The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.

At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.
Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or [e-mail] you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf

For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

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