Vice President, Private Markets Fund Operations

Advisors Asset Management, Inc.; Chicago (IL); On-site; USD 130,000 - 200,000; Full time

Job summary

Advisors Asset Management, Inc. (AAM), a GreenOak Company, seeks an experienced fund operations professional to manage end-to-end operations of interval funds and other private markets vehicles.

You will coordinate across product management, portfolio management, fund accounting, tax, legal, compliance, custodians, and distribution partners to ensure efficient, compliant fund operation and an excellent investor experience.

Qualifications

• Bachelor’s degree in Accounting, Finance, Economics, or a related field.
• 6+ years of experience in investment operations, fund administration, fund accounting, or registered fund management.
• Licensing FINRA Series 7, 66
• Direct experience with interval funds, tender offer funds, BDCs, private credit funds, private equity funds, infrastructure funds, or other private market vehicles.
• Strong understanding of Investment Company Act of 1940, private markets fund structures, custodial platforms, fund governance, and third-party fund administrators.

Responsibilities

• Coordinate subscriptions into underlying private investment vehicles and review capital activity in partnership with fund accounting.
• Support quarterly interval fund repurchase offers.
• Partner with portfolio management and other functions to maintain liquidity to cover expenses, repurchases, capital calls, and distributions.
• Oversee valuation processes and present materials for valuation committee meetings in line with policies and regulatory requirements.
• Assist with financial reporting, regulatory filings, expense management, and Subchapter M compliance for registered private markets funds.
• Create Board and committee reporting, meeting materials, governance calendars, and support Board actions.
• Monitor service levels, review deliverables, and coordinate issue resolution across providers.

Skills

Project management

Stakeholder management

Excel/data reporting

Regulatory compliance

Strong communication

Education

Bachelor’s degree in Accounting/Finance/Economics

Tools

FINRA Series 7

FINRA Series 66

Job description

Advisors Asset Management, Inc. (AAM), a GreenOak Company is seeking an experienced fund operations individual. This role will support end-to-end operations of private markets interval funds and other private markets evergreen funds. Acting as the central coordination point across product management, portfolio management, fund accounting, tax, legal, compliance, custodians, administrators, and distribution partners, the position ensures funds operate efficiently, remain compliant with applicable regulations, and deliver high-quality experience for investors and platform partners.

The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple workstreams in a fast-paced, highly regulated environment. The candidate should have a comprehensive understanding of interval funds, private assets, alternative investment structures, and the operational and regulatory considerations associated with these products. This individual will collaborate effectively with internal teams, external business partners, vendors, legal, and compliance, and will be comfortable presenting information and recommendations to senior management.

Location: Princeton, NJ

Compensation Range: $130,000 - $200,000 (starting salary determined by experience and qualifications)

Key Responsibilities:

Investment Operations:

• Coordinate subscriptions into underlying private investment vehicles and review ongoing capital activity (e.g., capital calls, distributions, PCAPs) in partnership with fund accounting
• Support the planning and execution of quarterly interval fund repurchase offers
• Partner with portfolio management and other functions to maintain appropriate liquidity to cover expenses, repurchases, capital calls, and distributions

Valuation Oversight:

• Oversee the valuation process by reviewing, reconciling valuation outputs to accounting records, investigating and resolving discrepancies, and maintaining supporting documentation
• Prepare and present materials for valuation committee meetings while ensuring compliance with fund valuation policies, accounting standards, and applicable regulatory requirements

Financial and Regulatory Oversight:

• Assist with financial reporting, regulatory filings, expense management, and Subchapter M compliance for registered private markets funds.
• Review reporting disclosures of fund operations

Fund Governance Process:

• Create Board and committee reporting, meeting materials, governance calendars, and support execution of Board-directed action items.

Service Provider Management:

• Monitor service levels, review deliverables, and coordinate issue resolution across providers
• Support due diligence and onboarding of new service providers as the platform grows

Operational Risk and Controls:

• Maintain operational controls, procedures, and documentation supporting fund activities
• Identify operational risks and implement remediation plans where necessary
• Support internal and external audits, regulatory examinations, and compliance reviews

Custodial Platform Onboarding and Platform Support:

• Coordinate platform due diligence requests and operational reviews
• Liaise with clearing and custody, distribution partners, and technology platforms to support investor transactions, reporting, inquiries, issue resolution and general support.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Economics, or a related field.
• 6+ years of experience in investment operations, fund administration, fund accounting, or registered fund management.
• Licensing FINRA Series 7, 66
• Direct experience with interval funds, tender offer funds, BDCs, private credit funds, private equity funds, infrastructure funds, or other private market vehicles.
• Strong understanding of:
  • Investment Company Act of 1940
  • Private markets fund structures and underlying investment vehicles
  • Custodial platforms and third-party fund administrators, transfer agency operations
  • Fund financials and governance
• Experience working with, or reviewing the output of, third-party fund administrators

Technical Skills:

• Strong project management and stakeholder management skills
• Highly organized with the ability to manage multiple deadlines, reporting cycles, checklists, and issue logs simultaneously
• Demonstrate strong execution skills and the ability to follow established procedures while exercising sound judgment regarding escalation and issue management
• Proactive, adaptable, and comfortable operating in a growing platform environment where processes continue to evolve
• Naturally curious and motivated to understand underlying drivers, challenge assumptions, and continuously expand subject matter expertise.
• Proficiency in Microsoft Excel and other data/reporting tools

Advisors Asset Management (AAM) is becoming GreenOak. GreenOak is a global investment platform serving institutional and high-net-worth investors. We invest in both public and private markets across credit and real assets through a range of strategies designed to meet diverse investment objectives. GreenOak brings together the investment capabilities represented by BGO, Crescent Capital, InfraRed Capital Partners, SLC Fixed Income, and AAM under one global brand, and is wholly owned by Sun Life Financial

With roots dating back to 1979, AAM has become a highly respected financial force providing complete portfolio solutions tailored to the individual needs of financial professionals. Our results-oriented advisor-centric service model and industry experience differentiates us from the competition by adding real value to your financial services business.

We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive. We are dedicated to building teams with varied experiences, backgrounds perspectives and ideas that benefit our colleagues, clients, and the communities where we operate. We encourage applications from qualified individuals from all backgrounds.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or other protected status as required by applicable local, state, and federal laws.

AAM is a SEC registered investment advisor and member FINRA/SIPC. Registration does not imply a certain level of skill or training.

We are an Equal Opportunity Employer and a participant in E-Verify.