Vice President - Board Governance Paralegal

BNY Mellon; Pittsburgh (Allegheny County); On-site; USD 85,000 - 125,000; Full time

Job summary

BNY Mellon is seeking an experienced corporate secretarial professional to support the Office of the Corporate Secretary in managing board governance for U.S. subsidiary entities.

You will prepare, organize, and maintain governance documents, coordinate board meeting schedules, and assist with presentation materials. The role requires at least a bachelor's degree or paralegal certificate, 5+ years in law firm or corporate legal department, proficiency with Microsoft Office, and familiarity with

Qualifications

• Bachelor's degree or paralegal certificate required, or the equivalent combination of education and experience.
• 5+ years of experience at a law firm and/or in the legal department of a public company, with a focus on corporate secretarial matters, legal entity governance, subsidiary board support, or corporate governance documentation.
• Experience in a financial services firm preferred.
• High degree of proficiency in Microsoft Office applications.
• Experience with Computershare's Global Entity Management System (GEMS) or a similar corporate entity management/tracking system is a plus.
• Demonstrated ability to prioritize work, solve problems, and manage time independently with minimal supervision.
• Highest standards of integrity and trustworthiness, with the ability to work in a fast-paced, demanding environment on discrete and confidential matters.
• Strong attention to detail and excellent organizational skills.
• Advanced oral and written communication skills, including the ability to communicate effectively with senior leaders across the company.
• Preferred paralegal certification from an ABA-accredited program or from the Association for Legal Professionals (NALS), National Federation of Paralegal Associations (NFPA), or National Association of Legal Assistants (NALA).

Responsibilities

• Prepare, organize, and maintain corporate governance documents, including agendas, resolutions, written consents, minutes, and related board materials.
• Coordinate and plan Board meeting schedules and logistics.
• Coordinate with internal partners to prepare presentation materials for Board meetings.
• Facilitate communication and serve as a key point of contact regarding Board-related information, including regulatory filings and inquiries from internal and external stakeholders.
• Provide support for governance and documentation processes that enable the bank to execute documents properly and meet client, regulatory, and business requirements.
• Maintain accurate legal entity records and related governance materials across a complex corporate structure, including information relating to directors and officers, organizational documents, corporate history, jurisdiction of formation, and jurisdictional qualifications to conduct business.
• Coordinate with stakeholders across the enterprise to gather and provide corporate information for know-your-customer (KYC), regulatory, audit, and other internal or external requests.
• Draft, review, finalize, and manage incumbency certificates, secretary's certificates, authority certifications, signature cards, and other corporate documents required for business, client, and regulatory purposes.
• Coordinate with BNY's registered agent, CT Corporation, on entity-related filings, service of process, and related administrative matters.
• Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes.
• Help drive consistency, control, and operational excellence in corporate secretarial processes and recordkeeping.
• Support legal and business unit personnel, as needed (e.g., M&A and other transactional; due diligence; audits; litigation responses).
• Maintain Global Corporate Secretarial SharePoint Site
• Conduct legal and business research as required.
• Support special projects and other responsibilities within the Office of the Corporate Secretary, as needed.

Skills

Attention to detail

Time management

Communication

Paralegal certification

Microsoft Office

Legal experience

Integrity

Education

Bachelor's degree

Paralegal certificate

Tools

GEMS

Job description

In this role, you'll make an impact in the following ways:

• Support Office of the Corporate Secretary in executing its responsibilities relating to the Board of Directors of U.S. subsidiary entities, including:

  • Prepare, organize, and maintain corporate governance documents, including agendas, resolutions, written consents, minutes, and related board materials.

  • coordinate and plan Board meeting schedules and logistics

  • coordinate with internal partners to prepare presentation materials for Board meetings

  • facilitate communication and serve as a key point of contact regarding Board-related information, including in connection with regulatory filings and inquiries from internal and external stakeholders

• Provide support for governance and documentation processes that enable the bank to execute documents properly and meet client, regulatory, and business requirements.

• Maintain accurate legal entity records and related governance materials across a complex corporate structure, including information relating to directors and officers, organizational documents, corporate history, jurisdiction of formation, and jurisdictional qualifications to conduct business.

• Coordinate with stakeholders across the enterprise to gather and provide corporate information for know-your-customer (KYC), regulatory, audit, and other internal or external requests.
• Draft, review, finalize, and manage incumbency certificates, secretary's certificates, authority certifications, signature cards, and other corporate documents required for business, client, and regulatory purposes.
• Coordinate with BNY's registered agent, CT Corporation, on entity-related filings, service of process, and related administrative matters.
• Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes.
• Help drive consistency, control, and operational excellence in corporate secretarial processes and recordkeeping.
• Support legal and business unit personnel, as needed (e.g., M&A and other transactional; due diligence; audits; litigation responses).
• Maintain Global Corporate Secretarial SharePoint Site
• Conduct legal and business research as required.
• Support special projects and other responsibilities within the Office of the Corporate Secretary, as needed.

To be successful in this role, we're seeking the following:

• Bachelor's degree or paralegal certificate required, or the equivalent combination of education and experience.

• 5+ years of experience at a law firm and/or in the legal department of a public company, with a focus on corporate secretarial matters, legal entity governance, subsidiary board support, or corporate governance documentation.

• Experience in a financial services firm preferred.
• High degree of proficiency in Microsoft Office applications.
• Experience with Computershare's Global Entity Management System (GEMS) or a similar corporate entity management/tracking system is a plus.
• Demonstrated ability to prioritize work, solve problems, and manage time independently with minimal supervision.
• Highest standards of integrity and trustworthiness, with the ability to work in a fast-paced, demanding environment on discrete and confidential matters.
• Strong attention to detail and excellent organizational skills.
• Advanced oral and written communication skills, including the ability to communicate effectively with senior leaders across the company.
• Preferred paralegal certification from an ABA-accredited program or from the Association for Legal Professionals (NALS), National Federation of Paralegal Associations (NFPA), or National Association of Legal Assistants (NALA).