Freelance: VFX Production Coordinator

Framestore VR Studio; New York (NY); Hybrid; USD 37,000 - 44,000; Full time

Job summary

Framestore VR Studio in New York is seeking an experienced VFX Production Coordinator for short-term coverage. This freelance role supports Episodic and Advertising divisions, coordinating tasks with senior producers and CG/2D teams to deliver on time and on budget.

You will organize dailies, rounds, and meetings; manage data flow for references; monitor WIP updates; and ensure Shotgun/Shotgrid stays current. Ability to work hybrid in New York and US work authorization are required.

Qualifications

• Previous experience as a VFX PA or Coordinator in advertising, TV, or feature films.
• Existing knowledge of Framestore production databases (e.g. Shotgun).
• Highly organized and detailed.
• Solid time/project management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize conflicting tasks when needed.
• Able to remain calm and confident in a fast-paced environment.
• Must have valid US work authorization.

Responsibilities

• Coordinate projects in Episodic and Advertising divisions under supervision.
• Track workflow in CG, meeting internal and external deadlines.
• Organize dailies, rounds and meetings, and take notes.
• Oversee data movement for references and cad data for artists.
• Monitor WIP updates from the Nuke team to the editorial pipeline.
• Keep Shotgun/Shotgrid updated daily with notes and information.
• Communicate information quickly to crew and other departments.
• Assist in resourcing with Crewing and Resource Manager for freelancers.
• Maintain the global project scheduling system (CETA).
• Support a positive and professional production office environment.

Skills

Communication

Time management

Organizational skills

Prioritization

Tools

Shotgun/Shotgrid

Job description

This is a freelance position within the New York team, looking for availability starting roughly at the end of November 2026.

Ideal candidates will be based in the New York area, able to work a hybrid schedule as required, and must have valid US work authorization.

Framestore's New York office is looking for an experienced VFX Production Coordinator to join us for short-term coverage working across exciting projects being produced within both our Advertising and Episodic divisions.

The VFX Production Coordinator will be responsible for coordinating projects in the Episodic and/or Advertising divisions, working closely with the Senior VFX Producers and the CG/2D artist teams. The main focus of the VFX Production Coordinator is to manage and implement tasks and targets crucial to the delivery of projects on time and on budget.

What you’ll do

• Under the supervision of the VFX Producer, Leads and Supervisors track and manage the workflow through the CG department, meeting internal and external deadlines
• Organize dailies, rounds and meetings, taking notes and following up on information as necessary
• Oversee data movement of any project references, cad data etc for artist's use
• Monitoring of WIP updates from the nuke team to the hiero editorial pipeline, and final WIPs to DI House
• Ensure production database (Shotgun/Shotgrid) is kept updated daily with notes and critical information
• Communicate information quickly and succinctly to crew and other departments
• Anticipate and communicate issues to the Producer and Supervisor to resolve problems quickly
• Oversee the execution of client deliveries, including creation of qt's and deliverables via Shotgun
• Work closely with the Crewing and Resource Manager in resourcing the CG/2D team appropriately with freelancers when needed, ensuring that all projects are scheduled correctly with resources
• Maintain our global project scheduling system - CETA - working closely with the Scheduling team
• Help to maintain a positive, upbeat and professional production office, being proactive and solution-orientated

Requirements

• Previous experience as a VFX PA or Coordinator in advertising, TV, or feature films
• Existing knowledge of Framestore production databases (e.g. Shotgun)
• Highly organized and detailed
• Solid time/project management skills
• Excellent written and verbal communication skills
• Ability to prioritize conflicting tasks when needed
• Able to remain calm and confident in a fast-paced environment
• Able to work within a team towards a common goal
• Basic understanding of live-action, CG and Nuke based visual effects workflows
• Basic understanding of common file formats and resolutions
• Good knowledge of MS Office packages (including Word, Excel and Project)
• Must have valid US work authorization

New York City Employees: Pay Range: $27 - $32 per hour.

The posted range describes the minimum to maximum range for this job description in the state of New York. The range is posted in accordance with the New York City Pay Transparency Bill. The range for this same position may be lower or higher in markets outside of New York City. Pay is dependent on the applicant's relevant skills, experience, and qualifications.

Accessibility Statement

Our New York studio is fully accessible, with step-free entry, accessible toilets on all floors, and quiet spaces available. We are committed to supporting disabled colleagues and providing an inclusive workplace for everyone.