Veterinary Receptionist - Visalia, CA

Vetcor; Visalia (CA); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

401(k) matching

Tuition support program

Paid time off

Uniform allowance

Pet discounts

Job summary

Caldwell Pet Hospital is seeking a Veterinary Receptionist to join our fast-paced two-doctor practice. You’ll welcome clients and patients with warmth, schedule appointments, check in/out, and manage medical records with precision.

We value compassion, organization, and outstanding client service. This full-time role offers a supportive team, a friendly working environment, and opportunities for professional growth, with no nights or holiday hours.

Qualifications

• Previous veterinary reception experience is preferred but not required.
• Bilingual skills are preferred.
• Strong customer service skills with a focus on building long-term client relationships.
• Excellent verbal and written communication skills.

Responsibilities

• Welcome clients and patients with warmth, professionalism, and compassion
• Answer incoming phone calls and route messages appropriately
• Respond to client voicemails in a timely manner
• Schedule appointments and manage a multi-doctor calendar
• Check patients in and out while maintaining accurate client and patient information
• Collect payments and process invoices accurately
• Maintain complete and organized medical records
• Coordinate communication between clients and the medical team
• Help facilitate smooth patient flow throughout the day
• Maintain a clean, organized, and welcoming reception area
• Provide excellent customer service during every client interaction
• Support teammates throughout the hospital as needed
• Maintain confidentiality of client and patient information
• Help create a positive experience for every client and patient who visits the hospital

Skills

Customer service

Multitasking

Organization

Communication

Calm under pressure

Vet terminology

Avimark

Bilingual (preferred)

Tools

Avimark

Job description

Who We Are

Caldwell Pet Hospital is looking for a Veterinary Receptionist!

Position Details

Role: Veterinary Receptionist
Status: Full-time
Salary: $18–$19 per hour
Schedule: Five days per week with a flexible schedule; Saturday availability required; no nights or holiday hours

Benefits Highlights

• Financial Rewards that Grow with You: Competitive pay, 401(k) matching, tuition support, and referral bonuses
• Wellness & Peace of Mind: Comprehensive medical, dental, and vision coverage with supplemental options; up to three weeks of paid parental leave; generous paid time off; and employee pet discounts
• Professional Growth & Recognition: Quarterly Team Rewards Bonus Program, continuing education allowance, professional development opportunities, and uniform allowance
• Lifestyle Perks You’ll Appreciate: Six paid holidays, Employee Assistance Program, flexible scheduling, and a healthy work‑life balance with no nights or holiday hours

Looking for a veterinary receptionist role where your compassion, organization, and customer service skills make a difference every day?

Caldwell Pet Hospital is seeking a Veterinary Receptionist to join our friendly, fast‑paced two‑doctor practice. We believe exceptional veterinary medicine begins with an exceptional client experience, and our reception team plays a vital role in making every visit welcoming, organized, and stress‑free.

If you enjoy building relationships, thrive in a busy environment, and love helping both people and pets, you'll find a rewarding career with our supportive and collaborative team.

Why You’ll Love It Here

• Join a welcoming two-doctor veterinary practice
• Work alongside a supportive team that values collaboration and positivity
• Enjoy consistent scheduling that supports a healthy work‑life balance
• No nights or holiday hours
• Build lasting relationships with clients and their pets
• Make a meaningful impact on every patient visit
• Receive mentorship and ongoing professional development
• Work in a hospital where kindness, communication, and teamwork are valued
• Develop your veterinary client service skills in a fast‑paced environment
• Be part of a positive culture where your contributions are recognized
• Enjoy a flexible schedule with predictable hours
• Join a hospital that supports your continued growth and success

What You’ll Do

• Welcome clients and patients with warmth, professionalism, and compassion
• Answer incoming phone calls and route messages appropriately
• Respond to client voicemails in a timely manner
• Schedule appointments and efficiently manage a multi‑doctor calendar
• Check patients in and out while maintaining accurate client and patient information
• Collect payments and process invoices accurately
• Maintain complete and organized medical records
• Coordinate communication between clients and the medical team
• Help facilitate smooth patient flow throughout the day
• Maintain a clean, organized, and welcoming reception area
• Provide excellent customer service during every client interaction
• Support teammates throughout the hospital as needed
• Maintain confidentiality of client and patient information
• Help create a positive experience for every client and patient who visits the hospital

What You’ll Bring

• Previous veterinary reception experience is preferred but not required
• Bilingual skills are preferred
• Strong customer service skills with a focus on building long‑term client relationships
• Excellent verbal and written communication skills
• A warm, confident, and compassionate communication style
• Strong multitasking and organizational abilities
• The ability to remain calm and professional in a fast‑paced environment
• Attention to detail and dependable work habits
• A positive attitude and team‑oriented mindset
• Familiarity with veterinary terminology is preferred
• Experience with Avimark practice management software is preferred
• Comfort working around cats and dogs of all sizes
• A commitment to providing exceptional client service
• A willingness to learn and grow professionally

The Extras You’ll Actually Feel

As a Veterinary Receptionist at Caldwell Pet Hospital, you'll be much more than the person answering phones or scheduling appointments. You'll help guide clients through every step of their visit, provide reassurance during stressful moments, and create the welcoming experience that keeps families returning to our hospital.

Our team believes that supporting one another is just as important as supporting our clients. You'll enjoy consistent scheduling, genuine mentorship, and opportunities to continue growing your skills while working alongside people who truly appreciate your contributions.

Every day offers the opportunity to make someone's experience a little easier—whether it's greeting a nervous pet owner with a smile, helping coordinate patient care, or simply making sure every client feels heard and cared for.

Financial Benefits

• A flexible approach to compensation that reflects your skill set and future performance
• 401(k) Matching & Roth Retirement Savings Plan
• Flexible Spending Account (full‑time only)
• 529 Savings Plan
• Tuition Support Program (full‑time only)
• Referral Bonus Program

Wellness Benefits

• Health insurance, including medical, dental, and vision (full‑time only)
• Supplemental insurance, including accident, critical illness, hospital, short‑and‑long‑term disability, legal plan, and employee, spouse, and child‑dependent life insurance (full‑time only)
• Up to three weeks of full pay for the birth or adoption of a child for eligible full‑time employees after one year of service. In states with paid family leave programs, this benefit does not apply.
• Sick Time / Paid Time Off
• Free or discounted laboratory work for employee pets
• Pet discounts on services and products
• Pet food discount program

Professional Growth & Recognition

• Quarterly Team Rewards Bonus Program
• Professional development opportunities
• Continuing education allowance
• Uniform allowance

Lifestyle Benefits

• Six paid holidays (full‑time only)
• Employee Assistance Program
• Employee discount program
• Flexible scheduling
• No nights
• No holiday hours
• Supportive and collaborative workplace culture

Join Our Team

Diversity, equity, inclusion, and belonging are core values at Caldwell Pet Hospital and Vetcor. We're committed to building an inclusive, equitable workplace where every team member feels safe being their authentic self, truly belongs, and is empowered to reach their full potential.