Veterinary Receptionist / Client Service Representative

Circle Internet Financial Limited; Chino Valley (AZ); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Health insurance

401k with company match

Paid time off

Bring Your Pet to Work

Product Discounts

Team Outings

Breakroom with snacks

EAP

Life insurance and disability

Job summary

Circle L Animal Hospital is seeking a friendly Veterinary Receptionist / Client Service Representative to be the welcoming face of our clinic. You will manage appointments, patient flow, and in-person interactions while delivering compassionate client service.

Responsibilities include handling multi-line phones, processing payments, and providing information about our veterinary services. This role offers flexible full- or part-time hours, with benefits for eligible staff.

Qualifications

• 1+ years in a customer service or front-desk role.
• Previous veterinary receptionist or healthcare-related front-desk experience preferred.
• Proficiency in organizational and time management skills, payments processing, and team collaboration.

Responsibilities

• Greet clients and manage check-in/out.
• Answer multi-line phones and route calls.
• Schedule appointments and manage patient flow.
• Process transactions and maintain records.
• Provide information about services to clients.

Skills

Customer service

Front desk

Payments processing

Phone handling

Appointment scheduling

Team collaboration

VIA software

Tools

VIA software

Job description

Veterinary Receptionist / Client Service Representative

Circle L Animal Hospitalis seeking an outgoing Veterinary Receptionist / Client Service Representative to serve as the welcoming face of our hospital. In this fast-paced role, you will create exceptional client experiences, build trust through compassionate service, manage appointments and daily patient flow, handle multi-line phones and in-person interactions, process transactions, and support clients with essential information about our services. Ideal candidates are friendly, detail-oriented, highly organized, and thrive in a team-focused customer service environment.

Schedule and compensation:

• Compensation: $ 15.25 - $18 per hour, for each hour worked
• This is a flexible, full-time, or part-time position, with availability needed Monday-Saturday .

Full-time Benefits Package*:

• Health package: Medical, dental, and vision insurance
• Life insurance and disability
• Employee Assistance Program (EAP)
• 401k with company match
• Paid time off in accordance with site policy and applicable law
• Product Discounts
• Team Outings and Events
• Bring Your Pet to Work
• Anniversary Celebrations
• Breakroom with water, coffee, and snacks!

*Part-time team members may be eligible for limited benefits in accordance with company policy and state law

Minimum qualifications and skill set:

• 1+ years of experience in a customer service, reception, or client-facing role
• Previous veterinary receptionist or healthcare-related front-desk experience preferred
• Proficiency in the following skills:
  • Strong organizational and time management skills
  • Ability to accurately process payments and maintain financial records
  • Positive attitude and willingness to collaborate with a team
  • Ability to remain calm, professional and solution-oriented during busy periods
  • Experience working with veterinary practice management software, especially VIA, is a plus
  • Experience scheduling appointments and coordinating calendars preferred

Be Part of Circle L Animal Hospital!

Circle L Animal Hospital is a thriving, high-quality general practice with a fast-paced, friendly environment. Led by three doctors, the hospital offers integrated veterinary care, blending advanced diagnostics, medications, and surgical services with complementary therapies to ensure every patient receives the best care possible. Our team culture emphasizes collaboration, compassion, and individualized treatment for pets, creating a workplace where staff and patients alike feel valued. Join us and contribute to a hospital committed to helping pets live long, happy, healthy lives.

#LI-HF1

This is a good-faith estimate based on the role's requirements at the time of posting. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. The Company offers a comprehensive benefits package that may include medical, dental, and vision benefits, vacation, sick leave, 401(k), and other benefits depending on role and location. A complete description of benefits available for this position will be provided during the hiring process. Where required under applicable law, Company provides eligible employees with paid sick leave, health emergency leave, and other legally mandated benefits programs, all in accordance with the requirements of applicable state and local law depending on the location of the practice you support.

Pay Range

$15.25 - $18 USD

Circle L Animal Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, pregnancy, childbirth or related conditions, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in the job application process. If you need assistance or an accommodation due to a disability, please contact us. Hiring decisions will be based on merit, qualifications and the legitimate needs of the business.

Voluntary Self-Identification

As an equal opportunity employer, we invite applicants to voluntarily self-identify demographic information for compliance and reporting purposes. Completion of this form is entirely voluntary and refusal to provide this information will not subject you to any adverse treatment.

Any information provided will be kept confidential and maintained in accordance with applicable laws and regulations. This information will not be used in making hiring decisions.

We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, pregnancy, childbirth or related conditions, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.