Veterinary Receptionist (Care Coordinator) - Apple Valley Animal Hospital

Petvet-Care-Centers; Apple Valley (CA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Parental leave

401(k)

Pet discounts

Calm app access

CE stipends

Relief fund (Grant Circle)

Job summary

PetVet Care Centers’ Apple Valley Animal Hospital in California is seeking a Veterinary Receptionist (Care Coordinator) to join our team. This full-time position combines front-desk reception with care coordination, ensuring a seamless client experience and efficient hospital operations.

As a Care Coordinator, you will handle admissions, appointment scheduling, basic client education, and data entry in our practice management software.

Qualifications

• 18 years or older to be considered
• High school diploma or GED or equivalent
• 1–2 years of experience as a veterinary receptionist in a hospital setting

Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well‑being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end‑of‑day duties for accurate financial transactions.

Skills

Customer service

Communication

Education

High school diploma or GED

Job description

Veterinary Receptionist (Care Coordinator) - Apple Valley Animal Hospital

Full-time Veterinary Receptionist (Care Coordinator) -

Veterinary Receptionist (Care Coordinator) - Apple Valley Animal Hospital

PetVet Care Centers' Apple Valley Animal Hospital is currently seeking a Veterinary Receptionist (Care Coordinator) to join our team!

AtPetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Care Coordinator who contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital. Within the veterinary field, this position aligns closely with roles often titled Veterinary Receptionist, Customer Service Representative, or Client Care Specialist.

Apple Valley Animal Hospital in California has been a cornerstone of High Desert veterinary care since Dr. Cliff Jessen opened its doors in 1987 with just three employees, earning AAHA accreditation within the very first year and growing to a thriving five-doctor, 33-staff-member practice renowned for "Compassionate Medical Excellence." The hospital's broad service offering includes exotic pet care, acupuncture, laser therapy, orthopedic surgery including cranial cruciate ligament repair, and full internal medicine capabilities — making for an exceptionally diverse and stimulating caseload.

Why Join Us:

• We are a Voted Best in the High Desert hospital known for delivering top-quality care in a fast-paced, high-volume environment.
• Our team is committed to excellence in patient care and client service, making every day both challenging and rewarding.

Key Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well‑being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end‑of‑day duties for accurate financial transactions.

Qualifications (Required)

• Applicants must be 18 years of age or older to be considered for this position
• High school diploma or GED required, or equivalent combination of education, certification, training, and/or experience
• Minimum of 1–2 years of experience as a veterinary receptionist in a hospital setting

Preferred Skills (Nice to Have)

• 2+ years of experience as a veterinary receptionist in a hospital setting

Schedule

• Schedule varies from Monday through Saturday.
• Shift hours may include: 6:30 AM–3:30 PM, 7:00 AM–4:00 PM, 7:30 AM–4:30 PM, 8:00 AM–5:00 PM, 8:30 AM–5:30 PM, 9:00 AM–6:00 PM, and 10:00 AM–7:00 PM.

What We Offer

What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$17.50 — $18.50 USD

At PetVet Care Centers, we’re committed to aCulture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high‑quality care while benefiting from shared resources and a strong professional community. Whether you’re providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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