Veterinary Receptionist

Advanced Animal Hospital Group; Springfield (IL); On-site; USD 10,000 - 60,000; Part time

Job summary

A leading veterinary practice in Springfield seeks a friendly and motivated Veterinary Receptionist to enhance client interaction and support daily operations. This part-time position offers flexible hours, paid time off, and a vibrant work culture focused on pet health and client relations.

Benefits

Flexible hours

Paid time off

Holiday pay

Excellent benefits

Qualifications

• Working knowledge of veterinary terminology required.
• Excellent spelling and grammar proficiency.
• Ability to handle high-stress situations with calmness.

Responsibilities

• Greet clients and pets with a positive attitude.
• Handle client inquiries using a multi-line phone system.
• Schedule appointments and manage medical records.

Skills

Exceptional phone etiquette

Strong multi-tasking abilities

Attention to detail

Proficient computer skills

Team-oriented mindset

Ability to thrive under pressure

Job description

Overview

Capitol Illini Veterinary Services - Springfield has an opportunity for a

Veterinary Receptionistto join our team!

Join our growing team!

Capitol Illini is a busy veterinary practice located near downtown Springfield, IL. We are looking to add a motivated, dependable and friendly receptionist to our team. The position offers flexible hours, paid time off, holiday pay, and excellent benefits. Our team focuses heavily on a positive culture- both within the clinic and with our clients. We have the best patients in Springfield, and we truly believe that healthy pets make happy people!

Location:1711 Wabash Ave, Springfield, IL 62704

Shift Details: This is a part time ( under 30 hours a week) We are open Monday - Friday 7am - 6pm, Saturday 7am - 1pm, and closed on Sundays. Rotational Saturdays required.

Compensation: $15.00 - $16.00/ hour (based on expereience)

What We Are Looking For:

Exceptional phone etiquette

Strong multi-tasking abilities

Efficiency with a keen attention to detail

Proficient computer skills

Team-oriented mindset

Ability to thrive under pressure

Job Summary: The Receptionist is the first and last contact that a client will have with the hospital and a key to creating first and lasting impressions. The Receptionist must have exceptional client service and communication skills, computer literacy, ability to handle payment and financial issues, ability to multi-task, a friendly attitude and confidence to deal with stressful situations. The Receptionist will support veterinarians, technicians, veterinary assistants, groomers and kennel staff in daily patient and client care.

Responsibilities

How you'll make an impact:

• Maintain and uphold the Core Values and Mission Statement of MVP.

• Greet clients and pets by name with a smile and a positive, solution-oriented attitude.
• Answer phones promptly and professionally using a multi-line phone system; answering client inquiries about basic animal care and routine procedures, questions about veterinary services and products, and provide knowledgeable advice about wellness, prevention, and diseases.
• Screen and route calls to appropriate staff; take and deliver messages promptly to appropriate staff, pulling medical records of patients so staff can properly document information.
• Schedule appointments and surgeries according hospital scheduling guidelines and make surgery and appointment confirmation calls.
• Note in medical records the details discussed during client conservations including the date, time, key points of the discussion and any required information.

• Enter accurate charges; explain invoices to show value for care provided, stating all services and products provided before the total; echo doctors’ recommendations when checking out clients.
• Collect payment when services are rendered, including making change for cash payments, processing credit cards and getting proper ID for checks.
• Verify the eligibility of clients with charge accounts.
• Check medical and computer records for accurate client addresses, phone numbers, e-mail addresses and scan appropriate new documents to patient’s medical records.
• Fill prescriptions refill forms and provide routine administrations instructions to clients.

• Advise clients on flea/tick preventative, heartworm preventatives, pre-anesthetic testing, pain management, shampoos, home dental products, and other retail items.

Qualifications

Required Knowledge, Skills and Abilities:

• Demonstrated commitment to MVP core values.
• Computer knowledge required- keyboarding and use of communication tools (e-mail/internet).
• Working knowledge of veterinary terminology- must be able to pronounce, spell, and know the meaning.
• Must have excellent spelling and grammar.
• Ability to handle varied and sometimes difficult conditions; will be exposed to highly emotional situations.

• Ability to display tact and respect with clients and team members, even when busy or hectic.
• Ability to conduct oneself in a confident, calm, and professional manner with clients and staff when situations are stressful and/or focused on individual tasks.
• Must feel and express a genuine liking for animals and their owners and for working in an animal care field.

We put people first and never compromise on our values.

Apply today for immediate consideration!

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Mission Veterinary Partners (MVP) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.