Veterinary Oncology Clinician Assistant: Hands-On Scribe

Virginia Polytechnic Institute and State University (VT); Roanoke (VA); On-site; USD 33,000 - 40,000; Full time

Job summary

Virginia Tech's Animal Cancer Care and Research Center in Roanoke seeks a Clinician Assistant to work with oncology specialists, assist with medical documentation, client communication, and basic patient care in a fast-paced specialty hospital.

This active role blends clinical scribe duties, client service, and hands-on support; experience with EMR and hospital software is preferred, with occasional travel to Blacksburg possible.

Qualifications

• High school diploma, GED, or equivalent.
• Excellent interpersonal, people, and client service skills.
• Ability to communicate with clients in a warm, compassionate, confident, and professional manner.
• Strong written and verbal English communication skills.
• Excellent computer literacy and ability to learn and troubleshoot new software systems.
• Strong typing skills; 60+ words per minute expected.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Ability to remain professional and organized in a fast-paced and, at times, stressful clinical environment.
• Comfortable working around and safely handling veterinary patients.
• Ability to work collaboratively with doctors, technicians, client service staff, students, and other members of a multidisciplinary team.
• Willingness and ability to occasionally travel to the Veterinary Teaching Hospital in Blacksburg, VA to support the surgical oncology clinician as needed.

Responsibilities

• Accompany clinicians during patient appointments and document medical information in real time, similar to a medical scribe.
• Record patient histories, physical examination findings, assessments, treatment discussions, and follow-up plans as directed by the clinician.
• Interact frequently with clients in person, by telephone, and through email while providing professional, compassionate client service.
• Assist with approved follow-up calls and emails, pending diagnostic results, and follow-up recommendations.
• Help clients navigate the next steps in their pet's care and coordinate scheduling needs.
• Assist with preparation and editing of clinical summaries, clinician reports, and discharge instructions.
• Document clinician phone calls and client conversations accurately in the medical record.
• Communicate relevant information between clinicians, veterinary technicians, client service staff, and the clinical liaison.
• Maintain patient tracking systems and help ensure diagnostic results, follow-up recommendations, and client communications are completed promptly.
• Take relevant clinical photographs during examinations and upload/label them in the medical record.
• Assist clinicians and treatment teams with basic patient handling and clinical activities appropriate to training.
• Sometimes scrub in to assist the Surgical Oncology team under supervision.
• Organize medical records and update referral documents.
• Become proficient with hospital software systems such as EzyVet, Jira, and others.
• Assist with educational materials for veterinary students and interns as needed.
• Support additional administrative, clinical, operational, research, and patient-care activities.

Skills

Interpersonal skills

Client service

Communication

Teamwork

Organizational skills

Education

High school diploma

Tools

Scribble Vet

EzyVet

Jira

Job description

Virginia Tech's Animal Cancer Care and Research Center in Roanoke seeks a Clinician Assistant to work with oncology specialists, assist with medical documentation, client communication, and basic patient care in a fast-paced specialty hospital.

This active role blends clinical scribe duties, client service, and hands-on support; experience with EMR and hospital software is preferred, with occasional travel to Blacksburg possible.