Veterinary Discharge Coordinator

Ethos Veterinary Health; Fort Wayne (IN); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Short-term disability coverage

Paid time off

Job summary

Northeast Indiana Veterinary Emergency & Specialty Hospital (NIVES) in Fort Wayne, IN is seeking a Discharge Coordinator. This role supports accurate, timely discharge processes across our emergency and specialty hospital, handling medications and coordinating with clinical and client service teams.

You will ensure clear instructions reach clients, maintain records, and assist with discharge readiness while adhering to hospital procedures and safety guidelines.

Qualifications

• High school diploma or equivalent.
• Experience handling medications or coordinating detailed workflows in a veterinary, pharmacy, or healthcare setting.
• Strong attention to detail and the ability to perform medication calculations accurately.
• Organization and the ability to adjust priorities in a busy hospital.
• Clear, compassionate communication with clients and coworkers.
• Good judgment about when to bring a question or concern to a veterinarian.

Responsibilities

• Count, measure, package, and label medications according to prescriptions and procedures.
• Process prescription requests and refills, maintain records, and coordinate with outside pharmacies.
• Monitor upcoming discharges and organize medications, written instructions, and follow-up information.
• Collaborate with veterinarians, technicians, and client service staff to resolve discharge needs.
• Communicate discharge readiness to clinical and client service teams.
• Review medication labels and instructions with clients within hospital policy.
• Follow medication verification procedures and report discrepancies or safety concerns.
• Refer medical questions or concerns to a veterinarian when needed.

Skills

Attention to detail

Medical terminology

Communication skills

Organizational skills

Discharge coordination

Pharmacy workflows

Education

High school diploma or equivalent

Job description

Northeast Indiana Veterinary Emergency & Specialty Hospital (NIVES) | Fort Wayne, IN
$19–$22 per hour, depending on experience
Schedule: Alternating weeks of three 12-hour shifts (2 PM–2 AM) and four 10-hour shifts (2 PM–12 AM)
A well-organized discharge helps patients get home with the medications and instructions they need. NIVES is seeking a Discharge Coordinator to support that process across our emergency and specialty hospital.
In this role, you’ll prepare medications prescribed by veterinarians, organize discharge materials, and coordinate with our medical and client service teams. You’ll help make the process accurate, timely, and easier for clients to understand.
What you’ll do

• Count, measure, package, and label medications according to veterinarian prescriptions and hospital procedures.
• Process prescription requests and refills, maintain records, and coordinate with outside pharmacies when needed.
• Monitor upcoming discharges and organize medications, written instructions, and follow-up information.
• Work with veterinarians, veterinary technicians, and client service team members to resolve outstanding discharge needs.
• Communicate discharge readiness to the clinical and client service teams.
• Review medication labels and veterinarian-approved instructions with clients within hospital policy.
• Follow medication verification procedures and promptly report discrepancies or safety concerns.
• Refer medical questions, medication changes, and concerns requiring clinical judgment to a veterinarian.

What you’ll bring

• High school diploma or equivalent.
• Experience handling medications or coordinating detailed workflows in a veterinary, pharmacy, or healthcare setting.
• Strong attention to detail and the ability to perform medication calculations accurately.
• Organization and the ability to adjust priorities in a busy hospital.
• Clear, compassionate communication with clients and coworkers.
• Good judgment about when to bring a question or concern to a veterinarian or licensed veterinary professional.

Pay and benefits

• $19–$22 per hour, depending on experience.
• Medical, dental, and vision insurance with employee premiums.
• Short-term disability coverage provided at no cost to employees.
• Paid time off eligibility for all employees.

About NIVES
NIVES has served the Fort Wayne community since 2004 and has grown into one of Indiana’s largest small animal emergency and specialty hospitals. Our team provides cardiology, internal medicine, surgery, and emergency and critical care. We are a Level II Critical Care Facility, with advanced diagnostic capabilities and a team committed to high-quality patient care.
If you’re detail-oriented, enjoy helping clients, and can keep several parts of a busy discharge process moving, we’d like to hear from you.