Veterinary Coordinator - Surgery

Portland Veterinary Emergency and Specialty Care; Portland (ME); On-site; USD 44,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Long-term disability

Paid time off

Paid volunteer hours

Holiday pay

401(k) with employer match

Uniform allowance

Personal pet discount

Paid continuing education

Professional development opportunities

Job summary

Portland Veterinary Emergency and Specialty Care is seeking a full-time Surgical Coordinator in Portland, Maine. In this role, you will coordinate surgical consults and procedures, ensuring accurate records and communication with clients. Applicants should have veterinary experience, preferably in a surgical or specialty practice, along with strong organizational and communication skills. This position offers a starting pay of $22/hr and a comprehensive benefits package in a supportive work environment.

Qualifications

• Veterinary experience is required, with a preference for surgical or specialty experience.
• Technician or assistant background preferred, but not required.
• Strong organizational and multitasking skills.
• Exceptional communication and client service skills.

Responsibilities

• Coordinating surgical consults and procedures.
• Communicating with clients about treatment plans, estimates, and post-operative care.
• Ensuring records and follow-ups are accurate and up to date.
• Assisting in patient discharge, preparing medications and paperwork.
• Serving as a point of contact for surgical scheduling and case flow.
• Providing clear, compassionate communication to pet owners.

Skills

Veterinary experience

Organizational skills

Multitasking skills

Communication skills

Client service skills

Job description

Career Opportunities with Portland Veterinary Emergency and Specialty Care

At Portland Veterinary Emergency and Specialty Care (PVESC), we’re building a unique and dynamic workplace where our team members thrive, grow, and continuously learn while delivering exceptional care to our patients and their families. If you’re looking to be part of a place that encourages growth, collaboration, and a sense of purpose, we want you to join us and help us create this special environment.

About PVESC

We are a growing multi-specialty emergency and specialty veterinary practice located in beautiful Portland, Maine. Our services include Emergency & Critical Care, Surgery, Internal Medicine, Oncology, Dermatology, Neurology, Cardiology, and more. With endless opportunities for professional development, PVESC is the ideal place to grow your veterinary career.

We are honored to be recognized as the Best Veterinary Hospital in Maine, receiving Gold in the Portland Radio Group’s Best of the 207 Awards for four consecutive years: 2022, 2023, 2024, and 2025.

We value our team members and are committed to providing a supportive and rewarding workplace. In addition to competitive compensation based on experience, we offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Life insurance, long-term disability, and more
• Paid time off, paid volunteer hours, and holiday pay
• 401(k) with employer match
• Uniform allowance and personal pet discount
• Paid continuing education and professional development opportunities

At PVESC, we foster a team-driven culture where every voice matters. We encourage all team members to contribute their thoughts, ideas, and energy to help us achieve collective success. We work collaboratively to make sure every member has the opportunity to shape their work life and grow professionally.

Anticipated Schedule

This is a full-time position with the following available schedules:

• Some holidays are required

Compensation

• Starting at $22/hr (dependent upon experience)

What You’ll Do

As a Surgical Coordinator, you’ll be an essential part of the surgical team, supporting our surgeons, technicians, and client service staff in a variety of critical tasks. Your responsibilities will include:

• Coordinating surgical consults and procedures
• Communicating with clients about treatment plans, estimates, and post‑operative care
• Ensuring records and follow‑ups are accurate and up to date
• Assisting in patient discharge, preparing medications and paperwork
• Serving as a point of contact for surgical scheduling and case flow
• Providing clear, compassionate communication to pet owners

Who We’re Looking For

• Veterinary experience is required, with a preference for surgical or specialty experience
• Technician or assistant background preferred, but not required
• Strong organizational and multitasking skills
• Exceptional communication and client service skills
• Ability to work collaboratively and compassionately with both teams and clients

Ready to Make an Impact?

If you’re excited to join a high‑performing team, engage in meaningful work, and help elevate the quality of care at PVESC, we’d love to connect with you. Come join us and be a part of something truly special—where you’ll not only help patients and clients, but also grow, learn, and make a lasting difference every day.