Clerk, Shipping & Receiving

Weber Distribution LLC; Irvine (CA); On-site; USD 22,000 - 28,000; Full time

Job summary

Weber Distribution LLC in Irvine, CA is seeking an entry-level shipping/clerical associate to support inbound and outbound freight activities. You will help ensure documents are accurate and on time and coordinate with Transportation, Operations, and drivers to schedule freight movements.

The role requires strong communication, basic computer skills, and the ability to lift up to 25 pounds. Forklift certification is preferred. Prior clerical experience is welcome but not required.

Qualifications

• High School diploma or equivalent.
• Forklift certification preferred.
• Excellent written and verbal communication and interpersonal skills.
• Ability to lift up to 25 pounds.
• Proficient with Word, Excel, and database systems.

Responsibilities

• Schedule inbound and outbound appointments.
• Coordinate paperwork between office, warehouse, and drivers.
• Daily telephoning of outside carriers to arrange for pickup of orders.
• Maintenance of Container log and Rail log.
• Verification of completion and accuracy of all paperwork.

Skills

Communication skills

Interpersonal skills

Computer skills

Excel

Word

Data entry

Education

High School diploma or equivalent

Tools

Word

Excel

Database systems

Clippership program

UPS order systems

Job description

Description

Position Summary:

To insure all shipping and receiving documents and functions are completed accurately and on time. In conjunction with Transportation and Operations, to develop effective inbound and outbound freight schedules according to policy.

Essential Duties and Responsibilities:

• Schedule inbound and outbound appointments.
• Obtain signatures from drivers as required on Inbound and outbound transactions.
• Coordinate paperwork between office, warehouse, and drivers on inbound and outbound transactions per warehouse training guide procedures.
• Daily telephoning of outside carriers to arrange for pickup of orders; telephoning of drayage companies to arrange pickup of empty containers per operations instructions.
• Maintenance of Container log and Rail log.
• Verification of completion and accuracy of all paperwork involved prior to forwarding to the office.
• Assignation of Relocation Sheets to the warehouse, of Manual Tally when no pre-receiver is available and of OS & D forms to the warehouse.
• Key pallet exchange information from Pallet Slips into the system and maintain pallet slip files and shipping information on UPS orders into the Clippership program for transmission and billing.
• Print trucking manifest for WTW, WDW, and NWF and match to actual orders.

Requirements

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Entry-level clerical position

Language Skills:

• Excellent written and verbal communication skills and strong interpersonal skills required.
• Able to work effectively with a wide range of personnel.

Mathematical Skills:

High School equivalent. Strong mathematical knowledge required.

Reasoning Abilities:

Good analytical skills, as well as, independent thinking/reasoning ability.

Certificates, Licenses, Registration:

FORKLIFT certification desired.

Other Skills and Abilities:

Proficiency in computer skills; general knowledge of Word, Excel and database systems.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Computer use requires good vision and ability to use keyboard. Ability to manipulate data on computer screen. Ability to lift and carry up to 25 pounds. Regular use of hands, fingers and eyes required. Ability to communicate effectively required. Some travel maybe required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

A general warehouse/distribution environment with moderate power lifts equipment operations. The office environment is professional. Noise level quiet to moderate. Exposure to office machines, phones, faxes, computers and copiers.