Versatile Legal Assistant: Lit, Transactional & Office

Kaplan Kirsch LLP; New York (NY); On-site; USD 87,000 - 113,000; Full time

Benefits offered by this job

Medical, dental, vision

HSA/FSA

401(k)

Parental leave

Flexible PTO

Job summary

Kaplan Kirsch LLP in New York, NY seeks an experienced Legal Assistant to support transactional, litigation, and general office operations. You will collaborate with attorneys, paralegals, and clients, handling drafting, filing, calendar management, and notarial duties with strict confidentiality.

The ideal candidate has 5+ years of private-firm experience, strong organizational and communication skills, and proficiency in Microsoft Office.

Qualifications

• 5+ years of prior legal assistant experience in a private law firm
• Tech Savvy: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Adobe, and Power Point) required
• High level of accuracy in document drafting, formatting, and proofreading
• Critical thinking skills, superior communication and organization skills, decisive judgment, high attention to detail
• Familiarity with citation verification and source pulling

Responsibilities

• Drafting & Editing: Prepare, proofread, cite check and format legal documents per court rules and firm style.
• Filing & Docketing: Manage electronic and physical filing; docket deadlines and hearings.
• Trial & Hearing Prep: Assemble exhibits and supporting documents for depositions, hearings, trials, or client presentations.
• Calendar & Schedule Management: Coordinate complex calendars across multiple time zones.
• System Proficiency & E-Filing: Ensure timely electronic submissions across jurisdictions (CM/ECF, STB, FDMS).
• Contract Review & Redlining: Review contracts for key provisions and apply firm playbooks.
• Exhibit Compilation: Gather and organize exhibits for transactions.
• Closing Binder Production: Assemble and index closing binders and ensure archiving.
• Distribution & Archiving: Distribute finalized materials per policy.
• Conflict-of-Interest Screening & Onboarding: Run checks and manage matter openings and billing profiles.
• Entering Attorney Time: Input daily billable hours with clear narratives.
• Pre-bill Review & Auditing: Review monthly pre-bills for accuracy.
• CLE Tracking & Compliance: Maintain CLE tracking for state bars.
• Budget Tracking: Monitor budgets and alert when thresholds are reached.
• Expense & Reimbursement Processing: Reconcile statements and code receipts to matters.
• Administrative Document Support: Help with formatting and indexing documents.
• Notarial Services: Serve as Notary Public for state requirements.

Skills

Attention to detail

Organizational skills

Communication skills

Discretion

Critical thinking

Tools

Microsoft Office Suite

Adobe Acrobat

PowerPoint

Outlook

Job description

Kaplan Kirsch LLP in New York, NY seeks an experienced Legal Assistant to support transactional, litigation, and general office operations. You will collaborate with attorneys, paralegals, and clients, handling drafting, filing, calendar management, and notarial duties with strict confidentiality.

The ideal candidate has 5+ years of private-firm experience, strong organizational and communication skills, and proficiency in Microsoft Office.