Venue Coordinator

Choose901; Memphis (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Choose901 is seeking a Venue Coordinator to manage hosting of events and projects at MoSH locations, including facility rentals, weddings, corporate events, and internal events.

The role requires full-time commitment (40 hours) with a flexible schedule to include weeknights and weekends to ensure events run smoothly and meet revenue goals.

Qualifications

• Experience coordinating events or rentals is preferred.
• Ability to manage multiple events and timelines simultaneously.

Responsibilities

• Develop and source rental leads to meet monthly sales targets.
• Schedule and plan internal and external events; maintain events calendar.
• Coordinate setup/teardown; ensure events run smoothly.
• Work flexible hours including weeknights/weekends.
• Collaborate with departments and vendors to execute events.

Skills

Sales targets

Event planning

Vendor coordination

Scheduling

A/V coordination

Tools

Special Event Management System

Job description

The Venue Coordinator works to manage the hosting of special events and projects at all MoSH locations, including facility rentals, weddings, corporate events, and internal events. The coordinator is also responsible for making sure all aspects of an event run smoothly. This is a full-time position at 40 hours must be available to have a flexible schedule to work weeknights and weekends.

Roles include:

• Developing and sourcing sales leads, follow up and closing on rentals to meet monthly sales targets
• Schedules and plans internal and external events and maintains the events calendar
• Coordinates set up and tear down of events and ensures event is hosted successfully
• Plans set-up and clean-up of events; checking events may include early morning or late evening work hours
• Coordinates with other museum departments to assist is executing their events
• Adhere to the timeline and work with technology experts for lighting, A/V equipment and music
• Coordinates with caterers, entertainment groups, rental companies, and other vendors to ensure that resources are available for events and abides by the proper procedures
• Establishes rental revenue goals for all locations and actively markets and secures rentals to meet the goals
• Works with various internal and external resources such as group travel, corporate meetings, and bridal trade shows for potential renters
• Prepares promotional literature on museum rental services
• Prepares monthly attendance and revenue reports utilizing our Special Event Management System
• Establishes and oversees conformance to rental policies and performs follow-up evaluations of museum’s rental services with renters