Venture Capital Project Coordinator

Voy Ventures; San Francisco (CA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Voy Ventures, the Corporate Venture Capital arm of a major Japanese automotive manufacturer, seeks a Project Coordinator to support startup engagement, deal-flow research, and event/vendor logistics across the U.S. and Japan.

You will coordinate legal and vendor contracts, plan external events, conduct weekly startup research, and maintain deal-flow data in Salesforce, while bridging US–Japan teams in a fast-paced, cross-border setting.

Qualifications

• Bachelor's degree or equivalent experience.
• 2+ years in project coordination, business operations, contract/vendor coordination, or event coordination.
• Fluency in Japanese required.
• Cross-border, cross-functional stakeholder experience a plus.
• Salesforce, PitchBook or Crunchbase familiarity a plus.

Responsibilities

• Coordinate Legal & Vendor Contracts: NDAs, diligence letters, MSAs, SOWs, event agreements; manage vendor contracts.
• Drive Event & Logistics Planning: plan external events, sponsorships, internal workshops; venue booking and payments.
• Support Deal-Flow Research: weekly startup research; maintain deal-flow data in Salesforce.
• Own Cross-Functional Projects: take ownership and escalate blockers as needed.
• Bridge Global Communication: support US–Japan teams in a cross-border environment.

Skills

Project coordination

Business operations

Contract/vendor coordination

Event coordination

Japanese fluency

Stakeholder management

MS Office

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Salesforce

PitchBook

Crunchbase

Job description

The Corporate Venture Capital arm of a major Japanese automotive manufacturer is hiring a Project Coordinator, supporting startup engagement, deal-flow research, and event/vendor logistics across the U.S. and Japan.

We are open to candidates with backgrounds in project coordination, business operations, contract or vendor coordination, or event coordination. Japanese fluency is required for this role at this time.

Responsibilities

• Coordinate Legal & Vendor Contracts: Serve as the go-between for startups and the firm's legal team on NDAs, diligence letters, MSAs, SOWs, and event agreements; manage vendor contracts with accelerators, deal-flow partners, and tool providers.
• Drive Event & Logistics Planning: Plan and execute external events, sponsorships, and internal workshops, handling venue booking, vendor coordination, and payment processing.
• Support Deal-Flow Research: Conduct weekly startup research to surface new opportunities, and maintain the accuracy of deal-flow data in Salesforce.
• Own Cross-Functional Projects: Take ownership of assigned projects and process improvements, working independently after initial training and escalating blockers as needed.
• Bridge Global Communication: Support communication between U.S. and Japan-based teams, helping close cultural and linguistic gaps in a matrixed, cross-border environment.

Qualifications

• Bachelor's degree or equivalent experience
• 2+ years in project coordination, business operations, contract/vendor coordination, or event coordination
• Venture Capital and/or Start-Up experience desired but not required
• Fluency in Japanese required
• Comfortable managing multiple priorities across global, cross-functional stakeholders
• Proficiency in Microsoft Office; Salesforce/PitchBook/Crunchbase experience a plus