Vendor Services Contractor

Apex Systems; Indiantown (FL); On-site; USD 140,000 - 190,000; Full time

Job summary

Everforth Apex Systems seeks a Vendor Services Contractor in Indiantown, FL, onsite. You will support vendor activities through outages, ensuring clear vendor communication, accurate invoicing, and robust documentation across pre-outage, outage, and post-outage phases.

Responsibilities include PO setup, change orders, rate validation, meetings with cost leads, and monitoring burn rates. A paralegal or related degree with 10+ years in contract negotiations and legal compliance is required.

Qualifications

• Education: a paralegal designation or other relevant college degree is required.
• Experience: 10+ years of experience in contract negotiations, legal compliance, and financial risk management.
• Technical Skills: Proficiency with Microsoft Word.

Responsibilities

• Understand outage-related POs and set up accurately; submit change orders as needed.
• Establish clear communication with vendors to set expectations.
• Confirm vendor rates are accurate per contract or quote.
• Attend meetings with vendors and cost leads to prevent unexpected costs.
• Adjust or communicate PO/service confirmation errors to avoid payment delays.
• Approve service confirmations and monitor burn rates.

Skills

Vendor mgmt

Contract neg

Communication

MS Word

Education

Paralegal designation

Tools

MS Word

Job description

Job#: 3053175

Job Description:

Vendor Services Contractor

Location: Indiantown, Florida (Onsite)

Role Overview

This position is for a Vendor Services Contractor responsible for supporting vendor-related activities during all phases of outages, including pre-outage, outage, and post-outage. This role ensures effective communication with vendors, accurate processing of invoices, and thorough documentation. The contractor will interact with vendors to manage contracts, monitor performance, and ensure compliance with expectations.

Key Responsibilities

• Gain a thorough understanding of all outage-related Purchase Orders (POs) and ensure they are accurately set up, submitting change orders as necessary.
• Establish and maintain clear communication with vendors to set expectations and address concerns.
• Confirm vendor rates are accurate per the vendor contract or quote.
• Participate in regular meetings with vendors and cost leads to prevent unanticipated costs.
• Adjust or communicate errors on POs or service confirmations to prevent payment delays.
• Approve service confirmations and monitor burn rates.
• Ensure vendors provide weekly summaries and daily service confirmations.
• Ensure non-ERS vendors convert service confirmations to invoices and assist vendors with invoice-related issues.
• Participate in cost negotiations and provide vendor reviews.
• Ensure all rentals are returned and invoicing is completed.
• Conduct thorough evaluations of vendor performance, including management of scope changes, compliance with expectations, and quality of work.

Required Qualifications

Education: A designation as a paralegal or other relevant college degree is required.

Experience: 10+ years of experience in contract negotiations, legal compliance, and financial risk management.

Technical Skills: Proficiency with Microsoft Word.

Preferred Qualifications

• Expert-level knowledge in contract law, compliance frameworks, and financial risk mitigation.
• Technical knowledge of power plant equipment and skill in understanding and resolving technical issues.

Company Overview

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Benefits Overview

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Equal Opportunity Statement

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

ADA Accommodation Contact

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

Transparency Statement

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Company Status

© 2026 Everfold, Inc. All rights reserved.

Corporate Information

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.