Vendor Relations Specialist

Partnership Employment; Town of Texas (WI); On-site; USD 42,000 - 58,000; Full time

Job summary

Partnership Employment is seeking a Vendor Coordinator in Wisconsin to serve as the primary contact with payees and to assist with accounts payable onboarding. The role involves onboarding vendors, collecting W9s and banking details, and resolving onboarding issues while maintaining strong vendor relationships.

The candidate will communicate with vendors, support payment inquiries, and help safeguard check stock. Requires solid AP/vendor experience and strong communication skills.

Qualifications

• Minimum of 2 years of AP processing or vendor management experience.
• Experience onboarding vendors and managing onboarding documents.
• Ability to maintain confidentiality of donor information.
• Strong communication and customer service skills.

Responsibilities

• Assist with vendor onboarding including gathering contact information and sending onboarding invites through AP system.
• Ensure vendors have completed entire onboarding process: W9s, Banking Info, Etc.
• Communicate with vendors via phone or email regarding issues or questions.
• Maintain high level of customer service by addressing inquiries regarding payments.
• Assist in maintaining the integrity of check stock by safeguarding vault and stock reorder.
• Assist other accounting staff as needed.

Skills

Process improvement

Analytical thinking

Organizational skills

Interpersonal communication

Microsoft Office

Confidentiality

Problem solving

Self-motivation

Working under pressure

Tools

Microsoft Office

Job description

The Vendor Coordinator will act as the primary point of contact with payees to assist with accounts payable system onboarding. The Vendor Coordinator proactively resolves issues, manages relationships, and ensures a high-quality, cost-effective vendor experience.

• Assist with vendor onboarding including gathering contact information and sending onboarding invites through AP system
• Ensure vendors have completed entire onboarding process: W9’s, Banking Info, Etc.
• Communicate with vendors via phone or email regarding any issues or questions they may have
• Maintain a high-level of customer service by addressing employee and vendor inquiries regarding payments.
• Assist in maintaining the integrity of the check stock by ensuring security of vault and stock reorder.
• Assist other accounting staff as needed.

Essential Role Functions: (Accountabilities / Responsibilities)

• Minimum of 2 years of experience in accounts payable processing or vendor management

Critical Skills / Experience Needed:

• Leads with a mindset of continuous improvement and has ability to identify and deploy process improvements in a fast-paced operating environment
• Self-driven, highly motivated and flexible
• Ability to work well under pressure, meet prescribed deadlines and handle multiple assignments simultaneously
• Effective analytical and problem-solving skills
• Excellent organizational skills
• Strong interpersonal and communication skill
• Outstanding computer proficiency (Microsoft Office)
• Ability to maintain confidentiality of donor and other sensitive information of the organization