Vendor Relations Specialist

Kids for the Future; San Diego (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

PTO and holidays

Student loan assistance

Medical plans

Life insurance

Long-Term Disability

Flexible Spending Account

Employee discount program

Career advancement

Job summary

Community Research Foundation (CRF) is seeking a Vendor Relations Specialist in San Diego to manage vendor relationships, bid processes, and contract records. The role emphasizes ensuring compliance, maintaining vendor files, and collaborating with business services to align terms and licenses.

Hours are 36 per week, Mon-Thu 8:30-17:00 and Fri 9:00-13:00, with comprehensive benefits including PTO, holidays, and loan repayment support.

Qualifications

• 5 years of experience in general administrative role and 1 year in vendor relations.
• Ability to pass criminal/background clearance.
• Basic understanding of databases or tracking software.

Responsibilities

• Initiate bid/quote process for services, supplies and equipment; consult with requestor to develop specifications; perform bid/quote analysis and make recommendations.
• Conduct vendor background screening to ensure CRF policy compliance.
• Collaborate with Director of Business Services to ensure terms, agreements, licenses and insurance are in order and approved.
• Maintain vendor records including licenses, insurance certificates and quotes.
• Build and maintain contract files, quotes and tracking sheets.
• Maintain relationships with vendors to stay current with trends, products and services.
• Design and execute verification and audit methods for vendor performance.

Skills

Administrative experience

Vendor relations

Criminal/background clearance

Education

High school

Tools

Databases

Job description

• Base Pay $26.00 - $28.00 / Hour
• Job Category Administration
• Employee Type FT Non-Exempt
• Required Degree High school

Description

Hours: 36 hours per week; Monday - Thursday, 8:30 am to 5:00 pm and Friday, 9:00 am to 1:00 pm

As a Vendor Relations Specialist, you will:

• Initiate bid/quote process for services, supplies and equipment; consult with requestor to develop specifications; perform bid/quote analysis and make recommendations regarding purchases.
• Conduct necessary vendor background screening to ensure compliance with CRF policy requirements.
• In collaboration with the Director of Business Services, work with vendors to ensure terms and conditions, agreements, licenses and insurance are in order, reviewed and approved.
• Maintain all relevant records as current; includes but not limited to vendor licenses, insurance certificates, statements of work, quotes, and proposals.
• Build and maintain complete and accurate contract files, agreements, quotes and tracking sheets.
• Maintain cooperative working relationships with vendors to stay current with trends and technologies, products and services.
• Design and execute verification and audit methods suitable for verifying all aspects of proper performance of both parties to vendor contractual relationships.
• 17 days of PTO per year; 12 paid holidays per year
• Monthly contribution of $100 towards qualified student loan debt and access to Public Service Loan Forgiveness Program
• Choice of medical plans, with minimal employee cost/expenses and excellent coverage
• Company-paid life insurance and Long-Term Disability
• Tax-Free Flexible Spending for medical/dental/childcare expenses
• Employee Assistance Plan
• Employee discount program, including pet insurance plans
• Opportunities for advancement and growth

CRF inspires and mentors the next generation of behavioral health professionals!

Our Central office is in the Mission Bay area. We provide management support services for all of the mental health programs of Community Research Foundation and PERT, Inc. Our Central Office consists of Administration, Human Resources, Accounting, Information Technology, Real Estate and Facilities, Quality Improvement, and Research & Development.

CRF staff members work together to meet the needs of San Diego County's residents who are experiencing mental/behavioral health challenges. We offer a diverse, inclusive workplace that fosters personal growth and development. You will work within a collaborative, supportive team structure, learn new ways to provide optimal supports to your clients and help people change their lives for the better!

Additional Qualifications and Skills

• 5 years of experience in general administrative role and 1 year of experience working in Vendor Relations
• Basic understanding of databases or other tracking type software
• Ability to pass criminal/background clearance

Summary

The Vendor Relations Specialist has primary responsibility for the administration of key vendor relationships, including those that are defined by contractual relationships with the company. This position is the foundation of risk management and provides meaningful review of invoices, prices, quotes and service data.