Vendor Coordinator - Job #513

NLACRC; San Fernando (CA); Hybrid; USD 2,930,000 - 4,141,000; Full time

Benefits offered by this job

Health and dental plans

401(k) retirement plan

Paid time off holidays and sick leave

Hybrid/remote work options

Job summary

NLACRC is seeking a detail-oriented administrator to maintain vendor and contract records. You will screen inquiries, verify licenses, and manage databases ensuring regulatory compliance and timely updates.

The role requires strong office skills, familiarity with MS Word, Excel, Outlook, and basic accounting, along with effective communication across diverse teams. Hybrid remote options are available.

Qualifications

• High school education and three years of relevant experience or equivalent.
• Strong general office knowledge and documentation skills.
• Basic accounting and MS Office software proficiency (Word, PowerPoint, Outlook, Excel).

Responsibilities

• Maintain agency vendor and contract records.
• Receive and screen vendorization inquiries and route completed documents.
• Verify vendor licenses, maintain tickler systems, and notify staff of changes.
• Analyze vendor applications for compliance with statutes, regulations and policy.
• Track vendor contracts and ensure completion.
• Prepare memos, reports, and correspondence related to contracts/vendorization.

Skills

Organization

Detail-oriented

Documentation/tracking

Communication of complex information

Typing speed

Diversity & collaboration

Education

High School Diploma or equivalent

Tools

MS Word

PowerPoint

Outlook

Excel

Accounting

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

The Organization

North Los Angeles County Regional Center "NLACRC" is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults.

SUPERVISION

Receives general supervision from the Community Services Director and/or Consumer Services Supervisor.

The Position and Job Summary

Responsible for maintaining Agency vendor and contract records.

• Receives and screens vendorization inquires, provides information in accordance with law and Agency policy. Receives and reviews completed applications, checks and routes.
• Verifies vendor licenses and credentials, maintains tickler systems for periodic review, as appropriate. Notifies vendors, concerned staff and DDS of approved vendorizations, rate actions and other changes. Assigns vendor numbers, establishes and maintains paper files and computer databases on all vendors.
• Provides analysis of vendor applications to ensure compliance with applicable statute, regulations, and Agency policy.
• Receives, tracks and monitors for completion, vendor contracts.
• Prepares memos, reports and correspondence as related to the contract and vendorization functions. Performs general clerical work, as assigned.
• Maintains and updates SANDIS, UFS, contract database and the rate table as needed.
• Creates, maintains and updates a report of all contracts and vendorization requests and projects.

Employment Standards

Any combination equivalent to or likely to provide the required knowledge and skills is qualifying. A high school education and three years of related experience.

Skills and Abilities

Knowledge of general office practices and procedures. Organization, detail-oriented, documentation/tracking, follow-through, computer database management, general computer skills, communication of complex information, accurate and rapid typing, ability to work effectively with diverse groups of people. Basic skills and experience in Accounting, Computer software MS Word, PowerPoint, Outlook and Excel.

NLACRC Offers an Excellent Benefits Package:

We offer employees a variety of health and dental plans.

• Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only. We also provide a generous contribution to additional plans that the employee may select for employee only or employee and dependents costs.
• Dental Insurance - NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. We also offer a Dental PPO plan with a low employee monthly contribution for employees and eligible dependents
• Pre-Tax Flexible Spending Account for eligible health care expenses
• No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees
• No cost Vision plan for employees and eligible dependents
• Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees
• NLACRC offers two (2) deferred compensation plans - 457 and 403(b)
• Participate in the Public Service Loan Forgiveness program
• Paid Time Off - Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness and sabbatical time
• Holidays - NLACRC offers 12 paid holidays throughout the year
• Most positions are offered a hybrid - remote option

Please note that benefit costs are pro-rated for part-time employees.

Professional Development Opportunities & Growth

NLACRC values the professional development of staff! Variety of career paths for entry-level management positions for those seeking leadership opportunities in the social services field.

Diversity, Equity, and Inclusion

At NLACRC, we value and celebrate diversity! In September 2021, NLACRC launched an initiative to enhance and strengthen our commitment to diversity and belonging.

This position is non-exempt. Regular Salary: $21.27 - $30.06 per hour.

Starting salary is typically between the $21.27 and $23.48 of the range, depending on internal equity and experience.

Base Pay Rate / Salary Range Information

The actual amount offered within the posted salary/pay rate range will depend on a variety of factors, including degree obtained/education, experience, skills and abilities, and other relevant job-related factors. The lower end of salary range applies to candidates who meet minimum qualifications or have limited years of relevant experience; the higher end of range will apply to seasoned candidates with considerable years of direct relevant experience.

NLACRC is an equal opportunity employer. Further, NLACRC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.