Vendor Sourcing Associate

W Services Group LLC; Brentwood (NY); On-site; USD 24,435 - 34,801; Full time

Job summary

W Services Group LLC in Hauppauge, NY is seeking a Contractor Relations Associate to support the Contractor Relations department and serve as the primary point of contact for contract partners.

You will monitor vendor resources, recruit and prequalify contractor partners, review contracts and invoices, and update Waves software to track campaigns and payments. The role requires strong MS Word/Excel/Outlook skills and the ability to work in a fast-paced team environment.

Qualifications

• Proficient in MS Word, Excel & Outlook.
• Able to work independently and be detail-oriented.
• Must be a team player with a positive demeanor and good communication skills.

Responsibilities

• Monitor vendor database to meet staffing needs.
• Recruit contractor partners via job boards and other channels.
• Prequalify contractor partners through conversations and assessments.
• Review and negotiate contractor agreements, specs, payout details, and requirements.
• Ensure invoice and billing compliance with internal protocols.
• Update Waves with contractor and schedule changes and circulate updates.
• Maintain vendor notes in Waves and communicate changes to stakeholders.
• Collaborate with Market Team/CEDs to explore opportunities and obtain service dates from contractors.

Skills

MS Word

Excel

Outlook

Independent work

Detail oriented

Team player

Communication skills

Organizational skills

Multitasking

Decision making

Tools

Waves Software

Job description

Full Time Hauppauge, NY, US

Salary Range: $21.50 To $21.50 Hourly

W Services Group represents a team of subject matter experts in cleaning, construction, and emergency response services. Our quality focused employees and contract partners successfully develop, implement, and manage projects and programs for multi-site groups across North America. We have earned a reputation of being a high value provider and are best known for truly partnering with our clients in a highly collaborative environment. This level of partnership yields real solutions and best supports our clients’ brand image.

Our structure is designed around our clients and is focused on being highly collaborative through market teams across all departments. Our personnel are empowered to make decisions and resolve issues in order to achieve a high level of client satisfaction in a rapidly changing environment.

Partner with W Services to experience the difference and the new standard of clean. We are founded on the principles of a family business environment where the standard is to care, listen, respect, and trust one another.

We are always looking for talented, enthusiastic people to join our team. We believe the successful growth of our company depends on the teamwork and commitment of our employees to deliver the best service and value for our customers.

About the role:

The Contractor Relations Associate will support the Contractor Relations department and serve as the primary point of contact for Contract Partners.

PRIMARY RESPONSIBILITIES

• Monitor existing vendor database to ensure we have adequate resources to meet current staffing needs.
• Recruitment of potential contractor partners via various methods: search engines, job boards and postings, additional communication with existing contractors,etc.
• Prequalify potential contractor partners, through verbal conversations regarding W Services Questionnaire,scopesofworkandindustryknowledgetoseeiftheywillbeagoodfittopartnerwith.
• ReviewandnegotiateverballyandinwritingwithContractorPartnersonWServicescontractorpartner agreement, specifications for the work you are offering, payout details, uniform, IVR, chemical and equipment requirements,etc.
• Review verbally and in writing to the contractor W Services invoice requirements, and specific billing requirements based on W Services internalprotocols.
• Update vendor prospect section in Waves (W Services Proprietary Software) for every potential contractor you reach outto.
• Daily management and updating of assigned RTS and campaigns, as this is a catalog of everything you are workingon.
• Update Waves (W Services Proprietary Software) with any contractor, payout, or schedule changes. Information must then be sent out via a change form to the assigned W Services Service Representative.
• Keep vendor notes updated via Waves with details on important conversations, removal of a location orlocations,challengesthevendormaybehavingwiththestoreorotherWServicesRepresentatives, etc.
• Work with your internal W Services Market Team/CED’s to address any and all opportunities within themarketontheweeklymarketcallaswellasinbetweenifneeded.Including,assistingtoobtain
• service dates from contractors, discussions on poor performance, hot escalation items, potential new business or the potential of a loss or reduction in business.
• Resolve any invoice discrepancies with your contractor partner (to ensure they are paid timely and correctly), asneeded.
• Assist W Services Accounting Team to obtain sign off’s and invoices from contractor partners thatare
• late turning in required paperwork.
• Comprehensively review the daily Unassigned and Open Campaign reports, along with the Margin % report, to assist in determining where your priorities should befocused.
• Participate in meetings as needed, including daily contractor relationscall.
• Daily management and updating of assigned RTS andcampaigns.

ADDITIONAL RESPONSIBILITIES

• Special projects may be given on occasion frommanagement

KNOWLEDGE AND SKILL REQUIREMENTS

• Experience with MS Word, Excel &Outlook
• Able to work independently and bedetail-oriented
• Must be a team player and have a positive demeanor(enthusiastic)
• Able tomulti-task
• Must have excellent communication, organizational skills and decision-makingskills
• Able to work under a demanding and busy workenvironment
• Consistent email management isrequired
• Phone communication is heavy and the position requires the individual to be comfortable with all types of verbal discussions and negotiations.

W Services Group, LLC. provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, veteran status, genetic information, or any other characteristic protected by law.