Vendor & Procurement Specialist

UN Secretariat; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

The United Nations Joint Staff Pension Fund Office of Investment Management in New York is seeking a Vendor & Procurement Specialist Consultant for a 12-month assignment. The role focuses on vendor financial management, procurement coordination, contract administration, and governance optimization.

The consultant will support invoicing, procure-to-pay activities, develop operating models and SOPs, and drive automation and technology initiatives, while strengthening procurement governance and

Qualifications

• Master's degree or equivalent in Procurement, Supply Chain Management, Business Administration, Finance, or related field.
• Fluency in English.
• CIPS or CPSM professional certifications desirable.

Responsibilities

• Conduct current-state assessments of vendor invoicing, accounts payable, and contract administration.
• Document workflows and identify inefficiencies.
• Develop a future-state operating model with governance, SOPs, and a roadmap.
• Provide day-to-day support for invoicing, requisitioning, purchase orders, and payments.
• Assess technology solutions, define RFIs/RFPs, and strengthen governance and reporting.

Skills

Procurement

Supply Chain Management

Vendor Financial Management

Contract Administration

Process Assessment

Operating Model Development

SOPs

Technology Assessment

RFI/RFP Development

Procurement Planning

Demand Management

Stakeholder Coordination

Reporting

Data Analysis

Compliance

Education

Master's degree in Procurement / SCM / Business Admin / Finance

First-level university degree with relevant experience

CIPS / CPSM professional certifications desirable

Job description

Organizational context:

The United Nations Joint Staff Pension Fund (UNJSPF) Office of Investment Management (OIM) in New York seeks a Vendor & Procurement Specialist Consultant. This role will enhance vendor financial management, procurement coordination, contract administration, and related governance processes. The position is for a 12-month assignment, focusing on process optimization and operational support within the OIM.

Job purpose:

The Vendor & Procurement Specialist Consultant will support and enhance the UNJSPF Office of Investment Management's vendor financial management, procurement coordination, and contract administration. This role involves providing operational support for invoicing and procure-to-pay activities, assessing and optimizing existing processes, and developing new operating models and standard operating procedures. The consultant will also support automation and technology initiatives, strengthen procurement governance, improve reporting, and enhance stakeholder coordination across the organization. The ultimate goal is to streamline and improve the efficiency and effectiveness of procurement and vendor management functions within OIM.

Responsibilities:

Key responsibilities include conducting current-state assessments of vendor invoicing, accounts payable, and contract administration, documenting workflows, and identifying inefficiencies. The role involves developing a future-state operating model with a governance framework, SOPs, and an implementation roadmap. Operational support for day-to-day vendor invoicing, requisitioning, purchase order tracking, and payment coordination is required. The consultant will also assess technology solutions for vendor management and procurement, develop business requirements for RFIs/RFPs, and define/implement a standardized procurement coordination framework. This includes improving procurement planning, demand management, tracking, transparency, and compliance, while maintaining centralized documentation repositories.

Education:

A Master's degree or equivalent in Procurement, Supply Chain Management, Business Administration, Finance, or a related field is required. A first-level university degree with relevant experience may be accepted. Professional certifications in Procurement or Supply Chain Management (e.g., CIPS, CPSM) are highly desirable. Fluency in English is required.

Work experience:

The role requires experience in vendor financial management, procurement coordination, and contract administration. Experience in assessing and optimizing processes, developing operating models and SOPs, and supporting technology initiatives is necessary. Operational experience with vendor invoicing, procure-to-pay activities, and maintaining procurement documentation is also expected.

Skills:

Procurement, Supply Chain Management, Vendor Financial Management, Contract Administration, Process Assessment and Optimization, Operating Model Development, Standard Operating Procedures (SOPs), Technology Assessment, RFI/RFP Development, Procurement Planning, Demand Management, Stakeholder Coordination, Reporting, Data Analysis, Compliance.

Required languages:

English

Desired languages: