Programme Management Assistant

United Nations Joint Staff Pension Fund (UNJSPF); New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Working for an ethical, mission-driven

Multicultural, inclusive environment

Remote work flexibility two days aweek

Job summary

The United Nations Joint Staff Pension Fund (UNJSPF) invites applications for a Programme Assistant – Vendor Management & Invoices Team in New York. Join OIM to support procurement operations, vendor coordination, invoice processing, payments, and related admin activities.

Based in the Vendor Management & Invoices Team within the Value Realization Office, the role reports to the Head of VM&I Team and contributes to efficient procurement and financial processes across a global investment

Qualifications

• High school diploma or equivalent. Candidates in possession of a first level degree may require less required years of experience.
• At least seven years of experience in programme or project administration, procurement support, finance, accounting, contract administration or related area is required.
• Experience in the processing and monitoring of procurement or payment transactions using an enterprise resource planning system is desirable.
• Experience using Umoja (SAP) or another enterprise resource planning system is desirable.

Responsibilities

• Assist in procurement operations and related activities including requisitions, purchase orders, vendor registration, invoices, payments coordination, and related transactions.
• Raise shopping carts and service entry sheets in Umoja, log invoices, and ensure approvals and receipt of goods or services.
• Coordinate with organizational units and external vendors to support procurement operations and reporting.
• Prepare and analyze procurement programme budgets and monitor requests and documentation for approval.
• Support reporting requirements and maintain electronic and paper files and databases.

Skills

Procurement administration

ERP systems

Umoja SAP

High school diploma

Education

High school diploma or equivalent

First level degree (optional)

Tools

Umoja SAP

Job description

Programme Management Assistant, G-6 (Temporary Job Opening No. 284172) Deadline: September 16, 2026

Job Summary

Join the Office of Investment Management (OIM) of the United Nations Joint Staff Pension Fund (UNJSPF) as a Programme Assistant – Vendor Management & Invoices Team and contribute to efficient procurement operations, vendor management, and invoice processing supporting a US$100+ billion global investment portfolio. You will be part of a highly diverse, multicultural team of investment and operations professionals based in New York, supporting one of the world’s largest institutional pension funds.

OIM manages a global, multi-asset class investment portfolio-including global equities, fixed income, foreign exchange, private equity, real estate, infrastructure, timber, and commodities, approximately 85 per cent of which is actively managed in-house. The Office is responsible for safeguarding the long-term financial security of UN system staff through strong governance, operational excellence, and disciplined investment processes.

This position is located in the Vendor Management & Invoices Team (VMIT) within the Value Realization Office (VRT) under the Chief Operating Officer. The incumbent will report to the Head of the Vendor Management & Invoices Team and support procurement operations, vendor coordination, invoice processing, payments, and related administrative activities.

Job Responsibilities

The Programme Assistant supports the planning, processing, monitoring, and coordination of procurement operations and related activities. Key responsibilities include, but are not limited to:

• Provide assistance in support of procurement operations, including requisitions, purchase orders, low-value procurement, vendor registration, invoices, payments coordination, training and membership-related transactions, office supply orders, and courier services.
• Assist in the end-to-end processing and monitoring of procurement transactions, including coordinating required forms and supporting documentation.
• Raise shopping carts and service entry sheets in Umoja, log and match invoices against applicable purchase orders and confirmation of goods or services received, obtain necessary approvals, and follow up until completion.
• Serve as a focal point for the coordination, monitoring, and expedition of procurement operations activities, liaising with organizational units and external vendors.
• Initiate requests, obtain necessary clearances, process and follow up on administrative actions, and help resolve issues related to requisitions, purchase orders, vendor registration, invoices, payments, and related services.
• Research, compile, analyse, summarize, and present basic information and data on procurement operations programmes, projects, and related topics.
• Assist in procurement operations programme/project planning and preparation, monitor the status of requests and transactions, and ensure required documentation is completed and submitted for approval.
• Assist in the preparation and analysis of programme/project budget proposals related to procurement operations and provide assistance in the interpretation of budget guidelines.
• Monitor, track, and analyse data related to requisitions, purchase orders, vendor registrations, invoices, service entry sheets, payments, expenditures, and obligations, identifying issues and initiating necessary follow-up actions.
• Collaborate with programme/project managers on performance reporting and liaise with relevant parties regarding reporting requirements, guidelines, rules, and procedures.
• Prepare, maintain, and update electronic and paper files and internal databases, and generate periodic and ad hoc reports, statistical tables, graphic content, and other background materials.
• Provide guidance and training to new/junior staff and perform other duties as assigned.

Required Qualifications, Capabilities, and Skills

• High school diploma or equivalent. Candidates in possession of a first level degree may require less required years of experience.
• At least seven years of experience in programme or project administration, procurement support, finance, accounting, contract administration or related area is required.
• Experience in the processing and monitoring of procurement or payment transactions using an enterprise resource planning system is desirable.
• Experience using Umoja (SAP) or another enterprise resource planning system is desirable.

Some of our benefits include:

• Working for an ethical, mission-driven international organization.
• A multicultural, inclusive, and dynamic work environment.
• Flexible work arrangements with the option to work remotely two days a week.