Vendor Management Coordinator - FT - Days - MSS

Memorial Healthcare System; Florida; On-site; USD 65,000 - 90,000; Full time

Job summary

Memorial Healthcare System in Florida seeks a Vendor Management Coordinator to oversee third-party vendor relationships, onboarding, credentialing, documentation management, and ongoing performance monitoring. The role ensures vendors meet organizational, contractual, and regulatory requirements and acts as the primary point of contact for vendors and internal stakeholders.

Strong analytical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare

Qualifications

• Minimum of three (3) years of Strategic Sourcing, Analytics, Healthcare or related experience.
• Bachelor’s degree in Business Administration or a related field; equivalent work experience may substitute for education.

Responsibilities

• Maintains accurate vendor records within ERP and vendor management systems; keeps documentation audit-ready.
• Tracks expiration dates and renewals for vendor certifications and insurance documents.
• Maintains the Master Supplier database with categorization and monthly audits.
• Assists with vendor onboarding, credentialing, and compliance checks per SCM codes.
• Prepares and updates vendor-related reports, dashboards, and status logs; supports supplier scorecards.

Skills

Accountability

Accuracy

Receiving & Distribution

Analysis & Decision Making

Supply Chain Mgmt

Customer Service

Desktop Software - SCM

Problem Solving - SCM

Responding to Change

Standards of Behavior

Education

Bachelor's degree

Tools

ERP

Vendor management system

Master Supplier database

Job description

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary

The Vendor Management Coordinator provides essential administrative, operational, and compliance support in overseeing the organization’s third-party vendor relationships. This role assists with vendor onboarding, credentialing, documentation management, and ongoing performance monitoring to ensure that vendors meet all organizational, contractual, and regulatory requirements. The Vendor Management Coordinator serves as a key point of contact for vendors and internal stakeholders, facilitating accurate communication, timely workflow execution, and consistent adherence to vendor management processes.

Responsibilities

Maintains accurate vendor records within the organization’s ERP, vendor management system, and supply chain databases, ensuring timely updates and audit-ready documentation. Tracks expiration dates and renewals for vendor certifications, insurance documents, and other compliance-related requirements. Maintains the Master Supplier database to include categorization and monthly audit reviews. Contributes to continuous process improvement, recommending enhancements to vendor workflows, documentation standards, and communication practices within Supply Chain Management. Serves as a primary point of contact for vendors, responding to inquiries, coordinating meetings, and facilitating clear communication between vendors and Supply Chain teams. Provides monthly Supplier representative updates, ensuring site compliance is consistently met. Assists with monitoring vendor performance, gathering data related to service levels, delivery reliability, product quality, and issue resolution. Assists with vendor issue escalation, documenting problems such as delivery failures, pricing discrepancies, or product shortages, and coordinating solutions with the Vendor Manager. Supports vendor onboarding and credentialing processes, ensuring all required documents, compliance checks, and approvals are completed in accordance with Supply Chain and Procurement Code requirements. Coordinates with Purchasing, Value Analysis, Logistics, and Accounts Payable to ensure vendor-related information is complete, accurate, and aligned with operational needs. Prepares and updates vendor-related reports, dashboards, and status logs to support decision-making and performance review activities, to include a supplier scorecard.

Competencies

ACCOUNTABILITY, ACCURACY - RECEIVING & DISTRIBUTION, ANALYSIS AND DECISION MAKING - SCM, CONTRACTING - SUPPLY CHAIN MGMT, CUSTOMER SERVICE, DESKTOP SOFTWARE - SCM, PROBLEM SOLVING - SCM SOURCING, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR

Education And Certification Requirements

Bachelors (Required)

Additional Job Information

Complexity of Work: Requires advanced critical-thinking skills, strong analytical abilities, and the capacity to manage multiple priorities in a fast-paced environment. Must demonstrate effective communication, sound judgment, adaptability, and the ability to work independently with minimal supervision. Excellent oral and written communication skills, effective decision-making, problem-solving skills and organizational skills. Strong quantitative analytical skills required; must be able to develop and interpret complex data sets, cost benefit analysis and financial feasibility studies to develop value analysis strategies, priorities and plans. Expected to understand and anticipate changing market trends to assist in the development of strategic business strategies. Required Work Experience: A minimum of three (3) years of Strategic Sourcing, Analytics, Healthcare or related experience. Other Information: Additional Education info: Bachelor’s degree in Business Administration or a related field Equivalent work experience may substitute for education requirement. Equivalency for degree: Associate degree plus five (5) years or High School plus seven (7) years of relevant experience.

Working Conditions And Physical Requirements

• Bending and Stooping = 60%
• Climbing = 0%
• Keyboard Entry = 80%
• Kneeling = 0%
• Lifting/Carrying Patients 35 Pounds or Greater = 0%
• Lifting or Carrying 0 - 25 lbs Non-Patient = 60%
• Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%
• Lifting or Carrying > 75 lbs Non-Patient = 0%
• Pushing or Pulling 0 - 25 lbs Non-Patient = 60%
• Pushing or Pulling 26 - 75 lbs Non-Patient = 60%
• Pushing or Pulling > 75 lbs Non-Patient = 60%
• Reaching = 80%
• Repetitive Movement Foot/Leg = 0%
• Repetitive Movement Hand/Arm = 0%
• Running = 0%
• Sitting = 80%
• Squatting = 0%
• Standing = 80%
• Walking = 80%
• Audible Speech = 80%
• Hearing Acuity = 80%
• Smelling Acuity = 0%
• Taste Discrimination = 0%
• Depth Perception = 80%
• Distinguish Color = 80%
• Seeing - Far = 80%
• Seeing - Near = 80%
• Bio hazardous Waste = 0%
• Biological Hazards - Respiratory = 0%
• Biological Hazards - Skin or Ingestion = 0%
• Blood and/or Bodily Fluids = 0%
• Communicable Diseases and/or Pathogens = 0%
• Asbestos = 0%
• Cytotoxic Chemicals = 0%
• Dust = 0%
• Gas/Vapors/Fumes = 0%
• Hazardous Chemicals = 0%
• Hazardous Medication = 0%
• Latex = 60%
• Computer Monitor = 80%
• Domestic Animals = 0%
• Extreme Heat/Cold = 0%
• Fire Risk = 40%
• Hazardous Noise = 0%
• Heating Devices = 0%
• Hypoxia = 0%
• Laser/High Intensity Lights = 0%
• Magnetic Fields = 0%
• Moving Mechanical Parts = 0%
• Needles/Sharp Objects = 0%
• Potential Electric Shock = 0%
• Potential for Physical Assault = 0%
• Radiation = 0%
• Sudden Decompression During Flights = 0%
• Unprotected Heights = 0%
• Wet or Slippery Surfaces = 0%

Shift

Primarily for office workers - not eligible for shift differential

Disclaimer

This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.

If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email [e-mail]