Vendor Management Coordinator

RELATED; Illinois; On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in affordable housing seeks a Vendor Management Coordinator to ensure smooth operations and compliance across various properties. The ideal candidate will manage vendor relationships, assist with contract management, and thrive in a collaborative environment dedicated to enhancing community living standards.

Benefits

Paid time off (19+ days)

Customizable total rewards package

Financial wellness perks

Mental health resources

Fertility benefits

Paid time off to volunteer

Learning & training programs

Qualifications

• 2+ years of administrative experience in facilities, property management, or affordable housing preferred.
• Strong organizational skills and attention to detail needed.
• Experience with facility management software is a plus.

Responsibilities

• Manage vendor insurance and licensing compliance for affordable properties.
• Assist new vendors with credentialing and compliance.
• Support contract management for maintenance-related contracts.

Skills

Organizational skills

Multitasking

Attention to detail

Vendor management knowledge

Education

Associate’s degree in facilities management, administration, or related field

Tools

Microsoft Office Suite

Job description

Responsibilities

Are you a compassionate and resourceful professional with a drive to create safe and thriving communities? We are looking for a Vendor Management Coordinator to play a critical role in supporting the smooth operation and maintenance of our affordable housing properties. This administrative position is perfect for someone who excels at organization, thrives on collaboration, and is committed to ensuring compliance with safety standards and company policies.

As a Vendor Management Coordinator, you will work closely with internal teams, vendors, and external partners to oversee the vendor management process, support contract management, and more.

If you’re ready to make a meaningful impact by empowering residents and contributing to the success of affordable housing initiatives, we want to hear from you!

ESSENTIAL JOB FUNCTIONS:

• Manage vendor insurance and licensing compliance for Related Affordable properties by serving as an intermediary between the Vendors, Property Operations, Accounting, and Risk Management.
• Assist new vendors through the vendor credentialing process, administer vendor override exceptions and exemptions, and proactively follow up with existing vendors not in compliance with Related’s insurance requirements.
• Support communication and resolution of compliance components related to Certificates of Insurance.
• Administer laundry contract management by working with laundry vendors to procure proposals, draft laundry contracts, coordinate laundry machine changeovers, and maintain the portfolio laundry contract tracker.
• Support contract management for elevators, mitigation services, and other maintenance-related contracts.
• Provide support in Facilities functions including Incident Reporting, Environmental Health and Safety (EH&S) and other ad hoc requests.

WHY YOU’LL LOVE IT HERE

• Lots of paid time off (19+ days!) – we value your life outside of work.
• Customizable total rewards package – pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life and AD&D insurance; paid leave & disability programs.
• Mental health resources, such as counseling, are available to our team members.
• Fertility benefits – such as surrogacy, adoption assistance and more!
• Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!
• Grow with us – learning & training programs; tuition & certification reimbursement; internal advancement opportunities are available…and so much more.

Anticipated salary range:
$31.25 - $37.50 / hour

This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate’s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Final compensation offers will be determined following a thorough assessment of the candidate’s background and the requirements of the position.

Qualifications

• 2+ years of administrative experience in facilities, property management, or affordable housing is preferred.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) and experience with facility management software (preferred).
• Knowledge of vendor management, incident reporting, or EH&S regulations is a plus.
• Associate’s degree or equivalent experience in facilities management, administration, or a related field.
• Excellent interpersonal, organizational, and problem-solving skills.
• Demonstrated ability to maintain confidentiality and navigate sensitive issues professionally.
• Demonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problem-solving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions.

Overview

Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information:Related Affordable Housing.

We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.

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