Vendor Liaison/Acquisition Management Spec

State of Minnesota; Saint Paul (MN); Híbrido; USD 71.000 - 106.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Telework eligibility

Descripción de la vacante

The State of Minnesota seeks a Vendor Liaison in Saint Paul to manage vendor communications, training and ERP-related vendor management across agencies. The role supports the ERP Supplier Portal, guides vendors and grantees, and coordinates business requirements, testing and continuous improvement.

Some travel is required; the position offers up to 50% hybrid telework with onsite attendance as needed.

Formación

• 3 years of professional experience in ERP or similar systems handling requisitions, solicitations, orders, contracts, inventory, receipts, and related invoice and payment processes.
• Associate degree may substitute for six months of experience; Bachelor's may substitute for one year of experience.
• Experience providing formal and informal training on technical information to varied audiences.
• Experience performing quality assurance work or software testing.
• Knowledge of procurement, purchasing and contracting, and inventory processes.

Responsabilidades

• Oversee vendor communications and ongoing training activities related to ERP vendor management.
• Assist in planning, organizing, and implementing ERP vendor management across agencies and vendors.
• Guide vendors and grantees in using the ERP Supplier Portal to conduct business and view orders, contracts, and payments.
• Coordinate functional analysis, definition of business requirements, design approvals, and testing of enhancements.
• Support continuous improvement efforts within the ERP system; some travel to events/conferences.

Conocimientos

ERP systems

Procurement knowledge

Training experience

Quality assurance

Project management

Driver's license

Educación

Associate degree in accounting/finance or related field

Bachelor's degree substituted for 1 year experience

Descripción del empleo

Working Title: Vendor Liaison

Job Class: Acquisition Management Specialist

Agency: Administration Dept

• Job ID : 98033

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 11/5/2026

• Closing Date : 11/25/2026

• Hiring Agency/Seniority Unit : Administration Dept / Administration-MAPE

• Division/Unit : Payroll / SWIFT Functional Support

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : Yes 25%

• Salary Range: $34.07 - $50.53 / hourly; $71,138 - $105,506 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

• FLSA Status : Exempt - Administrative

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office of State Procurement (OSP) is one of the largest divisions with the agency. This division oversees $2.1 billion in goods and services purchased annually. The division offers volume discounts to state agencies and local units of government through 1,600 enterprise contracts and the two (2) largest multi‑state cooperative purchasing programs in the nation. This team also oversees vendor relations for the State and administers business development programs that help economically‑disadvantaged and legislatively‑targeted companies doing business with the State.

The Vendor Liaison oversees vendor communications and ongoing vendor training activities and plays a key role in planning, organizing, educating, and implementing the Statewide Enterprise Resource Planning (ERP) vendor management activities and support across partnering agencies and internal or external vendor groups.

The Vendor Liaison supports assists vendors and grantees attempting to navigate through the Statewide ERP Supplier Portal to do business with the State, submit responses, and sign contracts, as well as view order, contract and payment information online. The position also provides guidance, training, and outreach services to agencies, vendors, and grantees so that they understand how to use the Statewide ERP application to conduct business. The Vendor Liaison also serves as the liaison for procurement functional analysis, definition of business requirements, design approvals, and the functional testing of enhancements or changes related to functionality, and coordinates continuous improvement efforts within the system. Some travel is required to attend events and conferences locally (such as St. Paul and Shoreview).

This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement, additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for details.

Minimum Qualifications

Three (3) years of professional experience demonstrating expertise in one or more areas of the procedures within an ERP or similar system for processing requisitions, solicitations, orders, contracts, inventory, receipts, and related invoice and payment processes.

An associate's degree in accounting, finance, or related field may be substituted for six (6) months of experience as described. A bachelor's degree as specified above may be substituted for one (1) year of experience as described.

Applicants who meet the above will be further assessed on the following:

• Experience providing formal and informal training on technical information to a variety of audiences with varying levels of technical knowledge.

• Experience performing quality assurance work or software testing.

• In-depth knowledge of principles and practices of procurement, purchasing and contracting, professional services contracts, or supply (including inventory).

• Presentation skills sufficient to conduct training and educational sessions with ERP staff, end users, levels of management, the vendor community, and others.

• Advanced project management skills sufficient to define project scope, establish timetables, quality standards, and meet project objectives.

• Incumbent must maintain valid driver's license, and insurance, OR have other reliable transportation.

Preferred Qualifications

• Experience training or working in help desk support for business and system functionality.

• Knowledge of Minnesota procurement-related statutes, policies, procedures, and business practices.

• Knowledge of the principles and practices of governmental purchasing and contracting.

• Experience training on computer-based technology.

• Experience creating online training material, with knowledge of basic accessibility standards and practices.

Additional Requirements

This position requires an incumbent to maintain a valid driver's license, and insurance, or have other reliable transportation.

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.