IT Licensing and Procurement Administrator - SPA Prin

Minnesota IT Services; Saint Paul (MN); Hybrid; USD 69,000 - 101,000; Full time

Job summary

Minnesota IT Services (MNIT) is seeking an IT Licensing and Procurement Administrator to manage software licensing portfolios and procurement workflows for the Department of Revenue.

You will coordinate licensing activities, conduct budget analysis, and ensure compliance with MNIT procurement standards, while supporting day-to-day financial operations and stakeholder relationships.

Qualifications

• Minimum 3 years of IT license and financial management experience.
• Experience administering software licensing portfolios and entitlements.
• Coordination of state/enterprise procurement processes and purchasing workflows.
• Ability to interpret licensing terms, EULAs, and contract language.

Responsibilities

• Provide technology licensing and procurement coordination for MNIT and DOR.
• Administer software asset management and licensing portfolios.
• Conduct budget analysis and support day-to-day financial administration.
• Ensure compliance with MNIT purchasing standards and policies.

Skills

Licensing management

Financial analysis

Procurement coordination

Contract interpretation

Clear communication

Customer service

Education

Bachelor’s degree in IT or related field

Tools

SWIFT

MNIT tools

Excel (macros)

Job description

• Telework Eligible: Yes - Hybrid
• Education Verification

Working Title: IT Licensing and Procurement Administrator

Job Class: State Program Administrator Principal

Agency: Minnesota IT Services

• Job ID: 97873
• Location: St. Paul
• Telework Eligible: Yes - Hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 11/02/2026
• Closing Date: 11/09/2026
• Hiring Agency/Seniority Unit: Minnesota IT Services
• Division/Unit: Department of Revenue (DOR)
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $32.97 - $48.60 / hourly; $68,841 - $101,476 / annually
• Job Class Option: Contracts Coordination
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Join the 2,800+ professionals of Minnesota IT Services (MNIT) who connect Minnesotans to services that will improve their lives. This position serves our partners at the Minnesota Department of Revenue (DOR). MNIT DOR helps manage the state’s revenue collection systems and administers state tax laws. The team is responsible for powering technology that collects over $30 billion annually.

As the Licensing and Procurement Administrator you will provide professional program administration as a key member of the IT Business Service Management team for MNIT partnering with the Department of Revenue. This position provides technology licensing and procurement coordination, administers software asset management and licensing portfolios, conducts budget analysis, and directly supports the day to day financial administration of IT operations. The Licensing and Procurement Administrator is a subject matter expert in compliance with MNIT purchasing standards, procurement policy, and state budgeting, while providing excellent relationship management to both business and IT stakeholders.

This position requires an employee to work onsite at 600 Robert St. N, St. Paul, Minnesota at least 50% of the time, with limited telework available.

Telework eligibility depends on residence:

• Candidates living in Minnesota or within 50 miles of the worksite in a bordering state (Iowa, North Dakota, South Dakota, and Wisconsin) may telework up to 50%.
• Minnesota residents living more than 50 miles from the worksite may be eligible to telework more than 50%.
• Candidates living 50 miles or more from the worksite in a bordering state are not eligible for hire unless relocating within 50 miles.

Minimum Qualifications

Position requires a minimum of three (3) years of experience in IT License and Financial Management.

Experience must include:

• Administration of software licensing portfolios, entitlements, or technology acquisition processes.
• Coordination of state or enterprise procurement processes, including reviewing quotes, processing requisitions, or coordinating purchasing workflows.
• Knowledge of financial analysis methods sufficient to reconcile invoices, track costs, and support budgeting and forecasting tasks.
• Ability to interpret licensing terms, EULAs, contract language, or compliance documentation.
• Demonstrated ability to communicate clearly and effectively in a manner that facilitates mutual understanding.
• Customer-focused approach grounded in active listening, empathy, and solution-oriented problem-solving to deliver positive user experiences.

Education in Information Technology (IT) or an IT related field may substitute for experience as follows: a master’s degree or a bachelor’s degree for one (1) year; and an associate’s degree for six (6) months.

Preferred Qualifications

• Experience with State of Minnesota systems such as SWIFT or MNIT procurement/finance tools.
• Knowledge of licensing models for major vendors (Microsoft, Adobe, Oracle, VMware, etc.).
• Expert experience using excel to manipulate financial data including script and macro development
• Experience conducting compliance audits related to software usage, entitlements, or governance rules.
• Experience contributing to technical governance groups or cross-functional project teams.

Additional Requirements

• SEMA4 Records Check (applies to current and past state employees only)
• Criminal History Check
• Reference CheckSocial Security and Address Verification
• Education Verification
• CJIS Background Check
• Other legally required checks

It is the policy of Minnesota IT Services that a successful candidate must pass all legally required checks prior to employment which may consist of the following:

Minnesota IT Services does not participate in the federal E-Verify program. Minnesota IT Services is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

Veterans

To be considered for any Veteran's Status, you MUST indicate this on your application.

RECENTLY SEPARATED VETERANS (RSV)

Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview. You must:

• Meet all Minimum Qualifications identified in this posting.
• Meet all of the RSV criteria.
• Submit a copy of your DD-214 form by the closing date to: [e-mail]

CERTAIN DISABLED VETERANS

Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if you:

• Meet service requirements and have a verified service-connected disability rating of at least 30%.
• Provide qualifying documentation verifying the disability.
• Meet all Minimum Qualifications identified in this posting.
• You must submit all documentation by the closing date to: [e-mail]

About Minnesota IT Services

Minnesota IT Services is the information technology agency for the State of Minnesota. MNIT partners with agencies, boards, councils, and commissions to deliver secure, reliable technology solutions as we set IT strategy, direction, policies, and standards statewide. Work for MNIT and be part of a nation-leading IT organization that helps to create an innovative government that works for everyone. Our culture promotes collaboration, demands agility, and encourages us to embrace change. Be a part of something bigger than yourself, something to be inspired by; come to work for MNIT.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.