Licensing Specialist

Kings-III-Emergency-Communication; Coppell (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical insurance with HSA

401k with company contribution

15 days PTO + holidays

Dental, vision, life insurance

Wellness program

Job summary

Kings III is seeking a Licensing Specialist to manage licensing for Field Service operations across multiple states. You will oversee acquisitions, renewals, and documentation, ensuring deadlines are met and records are accurate.

You will interpret state and local regulations, coordinate exams and continuing education, and act as the primary contact with licensing boards. This role emphasizes organization, confidentiality, and cross-functional collaboration.

Qualifications

• High school diploma or equivalent.
• 2+ years of regulatory compliance or licensing administration experience.
• Knowledge of contractor or elevator mechanic licensing processes.
• Strong organizational and documentation skills.
• Ability to research, interpret, and apply state and local regulations.
• Proficiency with Microsoft Office and tracking databases.

Responsibilities

• Oversee the acquisition, renewal, and maintenance of all licenses for Field Service operations across states.
• Track expiration dates and ensure timely renewals and documentation.
• Maintain records of licensing requirements across jurisdictions.
• Research and interpret state/local regulations to ensure compliance.
• Collaborate with leadership to ensure employees maintain required licenses and certifications.
• Coordinate exam scheduling, continuing education, and testing documents.
• Prepare and submit applications, renewals, and documents to regulatory agencies.
• Serve as the point of contact with state boards and licensing agencies.
• Maintain licensing calendars, workflows, and process documentation.
• Provide reporting on license status, compliance risks, and deadlines.

Skills

Regulatory compliance

Licensing administration

Documentation skills

Research regulations

Communication skills

Education

High school diploma

Tools

Microsoft Office Suite

Licensing tracking databases

Job description

Description

The Role: Licensing Specialist

Who You Are:

You thrive in self-directed work and take pride in handling critical responsibilities with attention to detail. You are motivated by deadlines, approach tasks with energy, and enjoy navigating the rules and language of state government regulations.

Who We Are:

Established in 1989, Kings III is a growing, dynamic company. We're a five-time winner of DFW Top Workplaces and nationally as a USA Today Top Workplace in 2020-2024. We're on a mission for change - for our communities, our customers, and our company. If you see yourself as a builder and change agent, this is the right place for you.

More than 12% of our employees have been with the company for 10+ years, and an impressive 25% have been with us 5+ years. How do we do it? Here's what our employees say. We seek out creative employees who love opportunities for continuous learning and growth. We value innovation in not just our products, but the way we work, sell, and grow every day. We celebrate change and are always looking for ways to do things better!

What You'll Do:

• Oversee the acquisition, renewal, and maintenance of all company and individual licenses required for Field Service operations, including State business and contractor licenses and Elevator mechanic licenses and certification.
• Track expiration dates and ensure timely submission of renewals, applications, and supporting documentation.
• Maintain accurate and up-to-date records of all licensing requirements across multiple states and jurisdictions.
• Research and interpret state and local regulations to ensure ongoing compliance with changing laws.
• Collaborate with Field Service leadership and Operations to ensure employees maintain required individual licenses and certifications.
• Coordinate exam scheduling, continuing education requirements, and testing documentation for licensed personnel.
• Prepare and submit applications, renewals, and supporting documents to regulatory agencies.
• Serve as the point of contact with state boards, licensing agencies, and contractors' boards regarding licensing inquiries, audits, and compliance matters.
• Maintain a comprehensive licensing calendar, workflows, and process documentation.
• Provide reporting to management on license status, compliance risks, and upcoming deadlines.
• Support internal and external audits by providing accurate licensing documentation.

What You'll Bring:

• High school diploma or equivalent
• 2+ years of experience in regulatory compliance, licensing administration, or related field preferred.
• Knowledge of contractor or elevator mechanic licensing processes preferred.
• Strong organizational skills with the ability to manage multiple deadlines across various jurisdictions.
• Detail-oriented with excellent record-keeping and documentation skills.
• Ability to research, interpret, and apply state and local regulations.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and experience with tracking databases.
• Strong communication and interpersonal skills to interact effectively with field personnel, leadership, and regulatory agencies.
• Ability to work independently and manage sensitive information with confidentiality.

What We Do:

Our mission is simple - We provide critical communications services to help people in distress.

Our Core Values are even simpler:

• 1. Honesty & Integrity
• 2. Service to the customer above all else
• 3. Do what is right
• 4. Good enough is not good enough: pursue excellence
• 5. Encourage individual initiative and growth

By living and breathing our mission and Core Values every day in everything we do, Kings III is creating opportunities for individuals and reducing risk, liabilities, and costs for businesses every day.

Our primary client base includes commercial and multi-family real estate owners and property managers, and the most common areas we install our emergency phones are in elevators and at pool sides. We design, build, sell, install, service, and monitor those phones. Our Emergency Dispatch Center (EDC) provides 24/7/365 service to help dispatch local emergency services to people in distress. It's that simple, our employees help save lives every day.

What's in it for you:

• Medical insurance with 1 HSA and 2 PPO plan options
• Flex Spending Account (FSA)/Dependent Care FSA
• Dental, vision, life, short- and long-term disability insurance
• Critical illness and hospital indemnity plans
• 401k with company contribution
• Employee Assistance Program (EAP)
• Company paid telemedicine 24/7 access.
• Wellness Program
• Employee discount program
• 8 paid holidays, plus 1 floating holiday
• 15 days of PTO accrued in year one.
• Generous referral bonus program
• Work life balance (a must!)
• Team building, attendance at our annual kickoff each January, and other fun events
• Relaxed professional dress code.

Kings III is an Equal Opportunity Employer and committed to maintaining a drug-free workplace. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.