Vendor Billing & Discrepancy Specialist

Resource Recycling; New York (NY); On-site; USD 28,000 - 32,000; Full time

Job summary

Waste Harmonics Keter is seeking a detail-oriented Vendor Billing Reconciliation Specialist to join our Victor, NY team. You will review vendor invoices, investigate discrepancies, and reconcile supporting documentation to ensure billing accuracy.

Collaborating with Customer Operations, Partner Operations, and Accounts Payable, you will resolve issues, collect required data from vendors, and maintain thorough records of findings. This is a contract assignment with potential renewal.

Qualifications

• 1–3 years of experience in customer service, vendor management, operations, billing, or related field.
• Experience reading, processing, reviewing, and reconciling invoices.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and ability to identify discrepancies.
• Strong research, analytical, and problem-solving skills.
• Good mathematical skills and clear written and verbal communication.

Responsibilities

• Review vendor invoices with discrepancies to identify root cause and resolution.
• Review supporting documentation across platforms to research and resolve billing questions.
• Reconcile invoice information, service details, rates, fees, and supporting docs.
• Generate transactions in internal systems to enable timely invoice processing.
• Communicate with vendors regarding disputed charges and questions.
• Research and resolve discrepancies with documented findings.
• Collaborate with Customer Operations, Partner Operations, and Accounts Payable.
• Assist Partner Operations with collecting service days and delivery confirmations.
• Maintain professional communication with vendors and internal stakeholders.
• Identify recurring issues and opportunities to improve billing accuracy.

Skills

Customer service

Vendor management

Operations

Billing

Accounts payable

Analytical skills

Attention to detail

Communication skills

Education

High School diploma or equivalent

Tools

Excel

Word

Outlook

NetSuite

Job description

Waste Harmonics Keter is seeking a detail-oriented Vendor Billing Reconciliation Specialist to join our Victor, NY team. You will review vendor invoices, investigate discrepancies, and reconcile supporting documentation to ensure billing accuracy.

Collaborating with Customer Operations, Partner Operations, and Accounts Payable, you will resolve issues, collect required data from vendors, and maintain thorough records of findings. This is a contract assignment with potential renewal.