SCHEDULING COORDINATOR (FULL-TIME w/BENEFITS) -RETAIL OPERATIONS

NAVY EXCHANGE SERVICE COMMAND (NEXCOM); Honolulu (HI); On-site; USD 22,000 - 31,000; Full time

Job summary

NAVY EXCHANGE SERVICE COMMAND (NEXCOM) at Pearl Harbor, Hawaii, seeks a Full-Time administrative professional to manage workforce scheduling, payroll records, and retail reporting. The role involves generating daily and monthly reports, maintaining stock and pricing logs, and coordinating transfers across locations.

The position requires at least one year of clerical or administrative experience in a retail setting and offers full-time hours at Pearl Harbor with benefits.

Qualifications

• 1 year of experience in administrative retail or related work.
• 1 year progressively responsible experience in clerical or administrative support.
• Substitution options: 1-2 years of higher-education study can substitute for experience.

Responsibilities

• Organizes and prepares work schedules for employees using an automated workforce management system.
• Ensures adequate staffing for each shift and reports discrepancies to management.
• Processes associate availability and leave in the system; prints schedules as directed.
• Prepares various retail operation reports and payroll forecasts.
• Maintains stock control records and posts price changes; supports transfers and journal logs.
• Produces reports relating to retail operations and assists in special projects.

Skills

Administrative

Retail operations

Job description

Build a meaningful career as a Full-Time Federal Employee which offers excellent benefits to include : Medical & Dental Insurance, Life Insurance, Short-Term and Long-Term Disability Insurance, Paid Annual & Sick Leave, Matching 401K Plan, Pension Plan, and more!

Starting Min: $19.19 + based on experience

Job Summary:

Responsible for performing a variety of substantive retail functions involving workforce management programs information system research troubleshooting gathering preparing financial data trend analysis account reconciliation etc. using various software programs.

Duties And Responsibilities

• Under prescribed guidelines and through coordination with Workforce Scheduler and Management organizes and prepares work schedules for employees through the use of an automated workforce management system.
• Ensures the appropriate amount of staff is available for each work shift and brings discrepancies to the attention of appropriate personnel.
• Processes and inputs associate availability and leave through the automated system.
• Prints schedules as directed.
• May run a variety of reports for management review.
• Compiles Monthly Comparative Retail Reports by comparing current data with previous years data computes percentage of increases or decreases by department for use by management.
• Prepares weekly mark-down summary reports indicating actual percent of mark-down to planned mark downs.
• Compiles daily cash over short report by register location based on computer run and Daily Cash Reports received notifies managers so that corrective action might be taken on a timely basis.
• Responsible for the preparation of a variety of special and periodic reports relating to the retail operations.
• Forecasts department payroll on a bi-weekly basis for all locations and the department.
• Maintains associates payroll records on a current basis which includes data relating to pay changes vacations planned overtime pending terminations etc.
• Maintains price list of items on a current basis checks extensions on purchases for designated locations and posts data to appropriate logs and ledgers verifies balances with program produced data issued periodically.
• Maintains a number of files relating to the office functions.
• As instructed compiles periodic and special reports based on records maintained and or data collected also prepares merchandise transfers based on specific information supplied.
• Maintains in current status stock control records for the retail department.
• Posts withdrawals for warehouse by merchandise transfers posts Report of Goods Received RGRs as well as goods returned to warehouse from locations.
• Posts retail price changes and notifies locations of such changes.
• Insures maintenance of adequate stock levels by entering the appropriate data into the computer in accordance with established procedures which results in the computation of pertinent stock sales ratios.
• As required maintains number control of Inventory Sheets utilized by the various Exchanges and locations in the conduct of their inventories assures appropriate numbers are distributed and returned to the accounting department where sheets are missing contacts the appropriate department.
• Produces a variety of correspondence and reports pertaining to the retail operations.
• May direct the activities of several subordinate administrative retail and or services personnel by making assignments training new associates answering questions providing input for performance reviews.
• Works under the general supervision of a designated supervisor.
• Carries out regularly assigned duties independently in accordance with established routine procedures.
• Unusual or difficult problems are referred to supervisor for guidance and assistance.
• Work is reviewed by spot check for overall adequacy and accuracy.
• Performs other related duties as assigned

General Experience

• 1 year of experience gained in administrative retail sales technical or other responsible work which enabled the applicant to gain an understanding of merchandising techniques and methods and skill in the area of product presentation and store operations.

Specialized Experience

• 1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

Substitution Of Education For Experience

• 1-2 year of related academic study above the high school level may be substituted for each 9 months of experience up to a maximum of a 4 year bachelors degree for 1 year of general and 1 year specialized.
• Preferred knowledge of retail store operations.

Primary Location

United States-Hawaii-Pearl Harbor

Organization

Pearl Harbor

Schedule

Full-Time (35 + hours)

Unposting Date

Oct 16, 2026, 10:59:00 PM