Vehicle Upfit Parts & Inventory Coordinator

Suburban Automotive Services, LLC

Liberty (AL)

On-site

USD 20,000 - 29,000

Full time

9 days ago

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Benefits offered by this job

Weekly pay

On-demand pay

Medical, dental, and vision coverage

Disability and life insurance

401(k) with company match

Paid Time Off: 2 weeks after 30 days

Recognition and career development

Team-driven culture

Community engagement

Job summary

GLS North America Upfitters, LLC is seeking a detail-oriented Parts and Materials Coordinator to support our vehicle upfitting facility. You will receive, organize, track, and distribute parts for the Automotive Upfit Technician team, ensuring accuracy and timely availability.

Work closely with technicians, leadership, and vendors to stage parts, manage inventory, and process orders. This on-site role emphasizes safety, efficiency, and teamwork within a 75+ year legacy of automotive

Qualifications

High school diploma or GED required.
1+ years in parts, warehouse, inventory, materials coordination, automotive, or related environment preferred.
Automotive parts or vehicle upfitting experience preferred.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Ability to read and understand work orders and parts information.
Basic computer skills with ability to learn inventory, purchasing, and work-order systems.
Ability to work independently with minimal supervision.
Forklift experience is a plus.
Valid driver’s license.

Responsibilities

Receive and verify parts, accessories, materials, and supplies delivered to the facility.
Inspect incoming parts for accuracy, quantity, and visible damage.
Match received parts to purchase orders, work orders, or vehicle requirements.
Organize and maintain parts and materials in designated storage locations.
Ensure parts are properly labeled and easily accessible to technicians.
Work closely with Automotive Upfit Technicians to identify and confirm the correct parts needed for assigned vehicle upfits.
Review work orders and vehicle requirements to ensure all necessary parts and materials are available before work begins.
Stage parts and materials for technicians based on vehicle assignments and production priorities.
Distribute parts to technicians and accurately track parts issued to each vehicle or work order.
Submit and coordinate parts orders with approved vendors and suppliers.
Monitor inventory levels and identify parts that need to be reordered.
Research parts availability, pricing, lead times, and alternatives when necessary.
Follow up with vendors regarding backorders, incorrect shipments, damaged parts, and other parts-related issues.
Communicate parts delays or shortages to the appropriate team members and leadership.
Help identify solutions when the correct part is unavailable or when a parts issue may impact production timelines.
Maintain accurate records of parts received, issued, returned, and ordered.
Coordinate the return of incorrect, damaged, or unused parts when applicable.
Assist with maintaining an organized and accurate parts inventory.
Support inventory counts and assist with resolving inventory discrepancies.
Ensure parts and materials are handled and stored safely.
Work closely with the Dispatch Coordinator and Automotive Upfit Technicians to support efficient vehicle flow and production schedules.
Maintain a clean, organized, and professional parts and materials area.
Follow all company safety, quality, and operational procedures.
Adhere to Suburban Automotive Services' DRIVEN values and support the company's mission and vision.