Vehicle Processing & Lot Coordinator

ODORZX; New York (NY); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Vacation time

Medical benefits

401K matching

Sick time

Personal days

Holidays off

Company car provision

Travel coverage

Employee Referral Program

Retention bonus

Fast career growth

Job summary

ODORZX is seeking a detail-oriented Vehicle Processing Coordinator in New York to ensure smooth vehicle flow and accurate inventory. The role requires proactive coordination with management and clients, overseeing processing, registration, and issue resolution while directing shuttle movements and lot organization.

This full-time position emphasizes reliability, teamwork, and excellent communication. The coordinator will manage daily reports, counts, and signage, and play a key role in

Qualifications

• Excellent communication and coordination abilities.
• Ability to multitask in a fast-paced environment.
• Reliable, professional and customer-facing.
• Comfortable working outdoors in all weather conditions.

Responsibilities

• Locate vehicles and reserve cars for managers and sales managers.
• Mark cars for auction (GGAA, GM, and sold units).
• Pull sold cars for customer pickup.
• Assign and secure wholesale and dealer-direct vehicles.
• Maintain constant communication with clients and management to ensure smooth coordination and service delivery.
• Oversee all aspects of vehicle processing, including intake, inspection, and release.
• Manage car registration, ensuring accurate and timely documentation.
• Address operational issues such as no plates, flat tires, dead batteries, or fuel needs.
• Direct shuttle drivers to correct spaces (SUVs to F & G rows, smaller cars to C, D & E).
• Update movement slips in the system.
• Open and close the gas pump and check tank levels daily.
• Conduct physical car counts and reconcile with the inventory report.
• Run and verify the Daily Operating Report for accuracy.
• Perform report reconciliation and oversee flexible signage.
• Maintain a clean and organized lot and overflow areas.
• Coordinate vehicle placement across multiple lots to ensure proper flow and inventory balance.
• Manage overflow vehicle movement to and from the airport and maintenance areas.
• Ensure correct fleet mix and prioritize vehicles marked as High Priority or Out of Service.
• Correctly identify and tag high-idle vehicles.
• Schedule: 5/8 work schedule - five 8-hour shifts per week (40 hours).

Skills

Strong communication

Organizational skills

Detail-oriented

Customer-focused

Job description

ODORZX is seeking a detail-oriented Vehicle Processing Coordinator in New York to ensure smooth vehicle flow and accurate inventory. The role requires proactive coordination with management and clients, overseeing processing, registration, and issue resolution while directing shuttle movements and lot organization.

This full-time position emphasizes reliability, teamwork, and excellent communication. The coordinator will manage daily reports, counts, and signage, and play a key role in