Vehicle Administration Associate

ViziRecruiter,LLC.; Atlanta (GA); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

A company specializing in fleet administration is seeking a Vehicle Administration Associate to coordinate daily operations of their vehicle fleet. The role involves maintaining accurate records, scheduling services, and ensuring compliance with policies. Candidates should have a high school diploma and ideally 1-2 years of experience in administration or logistics. Proficiency in Microsoft Office is required, along with strong organizational and communication skills. This position supports operational efficiency and contributes to fleet readiness.

Qualifications

• 1–2 years of experience in administration, logistics, or a related field.
• Valid driver’s license with an insurable driving record.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Assist with day-to-day vehicle assignments and scheduling.
• Maintain accurate records for registrations and service histories.
• Coordinate preventive maintenance schedules and inspections.

Skills

Strong communication skills

Organizational skills

Problem-solving abilities

Attention to detail

Education

High school diploma or GED

Associate or bachelor's degree in related field

Tools

Microsoft Office

Fleet management software

Job description

Introduction

McKenney’s has been going strong for more than seven decades. Our culture values people and ideas, and we work together to deliver the most innovative solutions to our customers. We help you grow in your career through training and support, and as an equal opportunity employer, we provide comprehensive benefits and give you a firm foundation for the future.

Overview

The Vehicle Administration Associate supports McKenney’s Vehicle Administration team by coordinating the daily operations of the company’s fleet of over 750 vehicles. This role is responsible for executing administrative tasks, maintaining accurate fleet records, scheduling vehicle services, and assisting with regulatory and policy compliance. The Associate serves as a key point of contact for employees, drivers, and vendors, ensuring smooth and efficient vehicle operations. By supporting the Vehicle Administration Manager and collaborating with all McKenney’s departments, this position contributes to the overall safety, cost-effectiveness, and operational readiness of the fleet.

Responsibilities

Fleet Coordination & Support

• Assist with day-to-day vehicle assignments, reservations, and scheduling.
• Maintain accurate records for registrations, inspections, insurance, and service histories.
• Monitor mileage, fuel usage, and general condition of vehicles.
• Support vehicle acquisition, delivery, and disposal processes.
• Assist in implementing process improvements and technology solutions that enhance operational efficiency.

Maintenance & Compliance

• Coordinate preventive maintenance schedules, repairs, and inspections.
• Track and follow up on service requests to ensure vehicles remain in good operating condition.
• Assist in ensuring compliance with company policies, safety standards, and regulatory requirements.
• Monitor fleet compliance with company policies and regulatory requirements, proactively addressing any gaps
• Assist with scheduling and tracking vehicle maintenance, inspections, and repairs, ensuring tasks are completed promptly to minimize downtime.

Administrative & Reporting Support

• Maintain fleet-related databases, spreadsheets, and records.
• Assist with invoice processing, vendor communication, and service documentation.
• Prepare reports on vehicle usage, maintenance status, and compliance as requested.
• Prepare reports and summaries for fleet performance and utilization with attention to detail and data integrity.

Customer Service

• Respond to employee and driver inquiries regarding fleet policies and procedures.
• Provide clear communication about vehicle availability, requirements, and scheduling.
• Act as liaison between employees, vendors, and the Vehicle Administration Manager.

Requirements

Education and Experience

• High school diploma or GED.
• 1–2 years of experience in administration, logistics, or a related field.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Valid driver’s license with an insurable driving record.

Knowledge, Skills, and Abilities

• Strong communication skills for working with employees, managers, and vendors.
• Ability to manage multiple priorities and deadlines.
• Problem-solving and critical thinking abilities for resolving scheduling and service issues.
• Dependable, detail-oriented, and self-motivated.
• Team-oriented with a focus on supporting department and company goals.
• Professional appearance and conduct.

PREFERRED REQUIREMENTS

• Associate or bachelor's degree in business administration, Supply Chain, Logistics, or related field.
• Prior experience in fleet, transportation, or logistics administration.
• Familiarity with fleet management software and DOT compliance requirements.

WORKING CONDITIONS AND PHYSICAL EFFORTS

• Work performed primarily in an office environment with some exposure to vehicle lots and service areas.
• Occasional travel to vendor sites or company locations.
• May require lifting up to 25 lbs.
• Standard work hours with occasional flexibility needed for urgent fleet needs.