Pre-Award Grant Coordinator

Washington State University; Pullman (WA); Hybrid; USD 63,000 - 82,000; Full time

Benefits offered by this job

Paid leave

Insurance package

Retirement plan

Tuition waiver

Job summary

Washington State University invites applications for a Pre-Award Grant Coordinator in Pullman. This full-time role supports the CAHNRS Grants Team, assisting PIs with proposal development, budgets, and timely submissions while ensuring compliance with sponsor and university policies.

The position emphasizes developing budgets and coordinating substantiating documents, with expected strong English communication and analytic skills. A relevant degree or equivalent experience is required.

Qualifications

• Bachelor's degree with accounting/budgeting coursework or equivalent experience.
• Strong written and oral English communication skills.
• Experience with grants administration and compliance preferred.

Responsibilities

• Manage pre-award activities for CAHNRS Grants Team using grant rules and regulations.
• Assist PIs in development, preparation, and submission of grant proposals.
• Ensure proposals meet sponsor/university guidelines and deadlines.
• Coordinate sub-award documents and budgets/budget justifications for proposals.
• Review budgets for sponsor requirements and overhead rates.
• Advise on administrative requirements and budget adjustments.
• Coordinate biosketches, facilities/documents, and routing with various offices.

Skills

Excellent English communication

Budget development & analysis

Cross-functional coordination

Education

Bachelor's degree incl. 18 quarter/12 semester hours in accounting/auditing/budgeting or 2 years relevant experience

Job description

Pre-Award Grant Coordinator

Employee Type: Classified.

Responsibilities

• You will be responsible for managing pre-award activities for the College of Agricultural, Human, and Natural Resource Sciences within the Grants Team, using your knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
• You will contribute information and ideas related to your areas of responsibility as part of a cross-functional team and perform pre-award activities while ensuring effective and efficient workflow and adherence to quality standards for faculty and staff.
• You will assist departmental faculty and Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals.
• You will ensure all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process.
• You will ensure proposals are entered and routed in a timely manner for further review and confer with PIs and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals.
• You will assist PIs in the development of budgets and budget justifications, including proofing budgets for inconsistencies and ensuring accuracy.
• You will review budgets for consistency with sponsor requirements, monitor compliance with agency and university regulations regarding submission, and verify all financial information, including application of the appropriate overhead rate for each project.
• You will advise PIs on administrative requirements related to proposal submissions and on budget adjustments and revisions necessary to meet sponsor requirements.
• You will coordinate and review proposal elements, including biosketches and facilities and resources documents, for consistency, accuracy, and completeness.
• You will review proposals for consistency with sponsor guidelines regarding budgets, format, font size, and page limits, excluding narrative content, and obtain and review sponsor guidelines as needed.
• You will monitor and facilitate the proposal process through routing in compliance with university procedures and institutional signature requirements, obtain signatures as needed, and work effectively with other offices, including central, school, department, division, and RAS units, on research proposals.
• You will prepare high-quality written documents, analyze data and formulate conclusions, review and process award documents through the routing process in compliance with university procedures, provide training to individuals throughout the college responsible for grant post-award management, and perform related responsibilities as required.

Additional Information

This is a full-time (100% FTE), permanent position. This position is overtime eligible. Monthly Salary: $5,240 to $6,870 | Range 55 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications

• A Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting or (2) years of relevant professional experience, or equivalent education/experience.

Preferred Qualifications

• Demonstrated grants administration or grants/contracts experience in which developing, monitoring, and ensuring outcomes/compliance was required.
• Demonstrated understanding of grant agreements and compliance requirements.
• Demonstrated ability to develop and meet goals and deadlines.
• Exceptional English written and oral communication skills.
• Ability to use automated spreadsheets and other tools for financial analysis and reporting.
• Strong interpersonal skills with ability to maintain positive working relationships with others.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

About Department/College/Area/ Campus

• CAHNRS Office of Research
• Area/College: College of Agricultural, Human, and Natural Resources
• Department Name: CAHNRS Office of Research
• Location: Hybrid (Pullman, WA)

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Additional Notes

Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Non-Discrimination Statement

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/ WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available. In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/